Home Saudi Arabia OFFICER-WORK CONTROL CENTER-DOCUMENT CONTROL

Home Saudi Arabia OFFICER-WORK CONTROL CENTER-DOCUMENT CONTROL

OFFICER-WORK CONTROL CENTER-DOCUMENT CONTROL

Full time at Saudi Petroleum Services Polytechnic in Saudi Arabia
Posted on January 30, 2025

Job details

Document Management :

  • Ensure proper documentation, tracking, and retrieval of important records.
  • Maintain control over the creation, modification, approval, and distribution of documents.
  • Implement document management systems for electronic and hard copy files.
Compliance and Regulation :
  • Ensure that all documents comply with legal and organizational standards, such as industry-specific regulations or internal policies.
  • Monitor document retention schedules and ensure proper archiving or destruction of outdated documents.
Work Control Coordination :
  • Oversee workflow processes related to document creation, approval, and storage.
  • Coordinate with various departments to ensure timely and accurate document processing.
  • Monitor work order systems or task management systems, ensuring documents support operational needs.
Document Security :
  • Protect sensitive information from unauthorized access by implementing proper document control measures.
  • Implement encryption or secure storage methods for classified or confidential documents.
Reporting & Record Keeping :
  • Prepare and submit reports on document control processes and compliance for management review.
  • Maintain an accurate and up-to-date log of document revisions and approvals.
Training & Support :
  • Train staff and other personnel on proper document handling, filing procedures, and software systems.
  • Provide support for employees in retrieving and managing documents.
Skills Key Skills and Qualifications:
  • Attention to Detail : Precision is crucial for tracking documents and ensuring compliance.
  • Knowledge of Document Control Systems : Familiarity with software such as SharePoint, Documentum, or other document management platforms.
  • Organizational Skills : Strong ability to maintain systematic filing and retrieval systems.
  • Communication Skills : Ability to liaise with various teams and stakeholders effectively.
  • Compliance Understanding : Knowledge of regulatory requirements and best practices for document control.
  • IT Proficiency : Familiarity with digital document management tools and software.
Possible Industry Applications:
  • Manufacturing and Engineering : Where project documentation, safety protocols, and blueprints need to be strictly managed.
  • Healthcare : For controlling patient records and medical documentation.
  • Government or Defense : In managing sensitive documents and classified materials.
  • Finance : Where financial documents must be kept secure and compliant with regulations.
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