Document Control Lead

Full time at NEOM in Saudi Arabia

Posted on January 30, 2025

Job details

OVERVIEW NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations. As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation. As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change. Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you! ROLE OVERVIEW As part of Investor Services team, the Lead - Document Controller role falls under the Operations function which aims to support all Investor Services functions by developing and maintaining investor-related content and executing back-end processes, contributing to delivery of service requests for investors in OXAGON. SUMMARY REQUIREMENTS

Manage documentation: Intake, storage, and organization.
Aconex workflows: Distribution, follow-up, and consolidation.
Template generation: Create and manage templates.
Internal workflows: Develop and maintain workflows.
Correspondence logs: Maintain logs and records.
DocuSign proficiency: Collect signatures.
Timely completion: Assist in completing requests.

ROLE COMPETENCIES & ACTIVITIES The purpose of the Document Control Lead’s role is as follows:

Manage the intake, handling, and storage of documentation received by the Manufacturing & Innovation Department from Investors/Tenants and other stakeholders.
Manage Aconex workflows including distribution of design packages for review to the relevant stakeholders, follow up on issued / overdue comments, consolidation of comments and further close out.
Knowledge of ACONEX Workflow submittals and generating template.
Support in creating internal ACONEX Workflows/Sub-Workflows.
Maintain correspondence / transmittal logs and record documents flow to and from the relevant parties such as investors, tenants, stakeholders, main contractors, OXAGON internal stakeholders, etc.
Knowledge of DocuSign tool to collect signatures from authorized signatories on letters, interface agreements, traffic management plans, etc.
Develop, implement and maintain processes for document control within OXAGON.
Ensure all documentation meets formal requirements and required standards to ensure seamless review by relevant stakeholders.
Coordinate with the Investor Services team and other stakeholders to ensure all documents are accounted for and in the appropriate location.
Assist in the timely completion of investor requests, collaborating with relevant Investor Services functions and service delivery partners.
Archive all investor-related documents, organizing them to facilitate easy access across Investor Services functions.
Ensure proper organization and categorization of documents.
Retrieve files as needed.
Track and manage versions of documents.

The Document Control Lead’s responsibilities will include, but not be limited to: Integration Close coordination with NEOM Internal Stakeholders such as:

Investor Services functions
International Investments & Manufacturing teams
OXAGON DevCo teams
OXAGON Stakeholders
NEOM entities/ stakeholders
NEOM Interim Authority
Others as needed

Liaise with External Stakeholders such as:

OXAGON investors/tenants
Government and other external entities as required
Others as needed

Planning and Strategy

Ensure the strategic purpose and direction of the Document Control function is fit for purpose in supporting the aims of NEOM, OXAGON and the aims of OXAGON investors/tenants.
Ensure that transmittals / general correspondence trackers and Aconex are updated in line with supporting the aims of NEOM, OXAGON and the aims of OXAGON investors/tenants.

Leadership

Act as a respected and knowledgeable DC to positively position NEOM, OXAGON, and the Investor Services with their various stakeholders and audiences.
With appropriate direction from your manager and others, independently lead, manage, and drive forward your responsibilities that underpin the Operations function.
Proactively propose inputs that will appropriately evolve the Operations function to best support the aims of NEOM, OXAGON and its investors/ tenants.

Culture and Values

Embrace NEOM’s culture and Values .
Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules.

EXPERIENCE & QUALIFICATIONS #J-18808-Ljbffr

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