Executive Assistant (Travel Company)

Work Arrangement: Remote Job Type: Full-time Work Schedule: 40 hours per week, with core hours between 9:00 am - 5:00 pm UK time Location: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community-oriented opportunities like an annual retreat.

About the Company:

The company is a vibrant community dedicated to empowering women to embrace adventures, conquer challenges, and share incredible experiences in the great outdoors. The company hosts variety of women-only events, retreats, and adventure holidays, fostering connections among women of diverse backgrounds while encouraging personal growth in a supportive and fun environment.

Role Overview:

We are looking for a highly organised and proactive Executive Assistant (EA) to provide support in managing documentation, research, scheduling, and communication. This role requires someone who excels in organisation, has a keen eye for detail, and can streamline processes to make operations more efficient.

Key Responsibilities:

• Documentation and Organisation : Create, update, and maintain documentation; implement systems that are intuitive and accessible for the team.
• Meeting Support : Join calls, review AI-generated meeting notes, and extract action points for follow-up by the team and myself.
• Calendar Management : Maintain my calendar, ensuring all tasks, deadlines, and priorities are accounted for and reminders are in place.
• Research : Conduct detailed travel research to support the development of new trips, including logistics, accommodations, and activities.
• Task Preparation : Prepare professional documents using templates, ensuring accuracy and a polished presentation.
• Process Improvement : Identify and implement ways to streamline workflows, ensuring the team operates more efficiently.
• Email Management : Respond to emails promptly and professionally, managing correspondence with external partners and internal teams.
• Expense Management : Reconcile expenses in Xero and maintain accurate records.
• General Administration : Provide general administrative support, including scheduling, organising files, and managing ad hoc requests.

Requirements:

• Experience in Account Management : Act as the main point of contact for partnerships and external businesses, ensuring timely responses and clear communication.
• High Attention to Detail : Ability to produce error-free work and spot inconsistencies in documentation and processes.
• Highly Organised : Capable of managing multiple tasks and priorities simultaneously while maintaining clarity and focus.
• Systems Thinker : Skilled in creating effective organisational systems, particularly tailored for individuals with ADHD, to simplify workflows and improve accessibility.
• Proactive Approach : Anticipate needs and upcoming deadlines, providing solutions and support without needing direction.
• Tech-Savvy : Familiarity with tools like Xero, calendar management software, AI meeting notes tools, and collaborative platforms.
• Strong Communication Skills : Excellent written and verbal communication to liaise effectively with team members and external partners.

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Paid time off (Vacation, Sick & Public Holidays)
• Direct Mentorship: Access to mentorship from global industry experts
• Learning & Development: Continuous professional growth opportunities
• Global Networking: Connect with professionals worldwide
• Work-Life Balance: Flexible hours to support a balanced lifestyle

Our Recruitment Process:

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

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