Document Controller / Administrator

Job Description: Parsons is looking for an amazingly talented Document Controller / Administrator to join our team! In this role, you will get to Insert one sentence summary of key job role. What You'll Be Doing:

1. Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments.
2. Prepares financial reports as requested by management.
3. Keeps current on all project and Company policies and procedures, interpreting and administering same.
4. May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action.
5. Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager.
6. Purchases and maintains an appropriate inventory of frequently used office supplies.
7. Originates correspondence and reports not requiring the personal attention of Project/Operations Manager.
8. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
9. Coordinates telephone changes, office moves, best utilization of space/equipment, etc.
10. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
11. Performs other responsibilities associated with this position as may be appropriate.

1. Bachelor's Degree in Accounting, Finance, Business (or equivalent).
2. 10 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.
3. Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
4. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.