DOCUMENT CONTROLLER

JOB RESPONSIBILITIES:

• Document Management: Maintain and organize all project-related documents ensuring accurate filing, tracking, and retrieval of records using Aconex.
• Data Entry & Updating: Input and update data into the Aconex system, tracking document status, version control, and project workflows.
• Quality Control: Review documents for completeness, accuracy, and compliance with established company and industry standards.
• Coordination & Communication: Coordinate with project teams, consultants, contractors, and clients to manage document submissions, updates, and approvals.
• Access Control: Set up access controls in Aconex to ensure document security, allowing only authorized personnel to access sensitive information.
• Documentation Training & Support: Provide training and support to project team members on document control procedures and Aconex functionalities.
• Reporting: Generate regular reports on document status updates and outstanding approvals, ensuring management is informed of documentation progress.
• Compliance: Ensure all documents comply with GCC regulations and company protocols, supporting the project team in fulfilling legal and regulatory requirements.

• Minimum 4 years in a Document Controller role within the design consultancy industry in the GCC region.
• Proficiency in Aconex software is essential; experience with other document management systems is a plus.
• Diploma or Bachelor's degree in Business Administration, Information Management, or a related field is preferred.
• Excellent attention to detail with strong organizational and analytical skills.
• Strong written and verbal communication skills in English.
• Ability to work effectively in a fast-paced environment and manage multiple project documents concurrently.