Hr operations (admin) coordinator

Live where you want, work school hours. Be part of making a difference to people, business and helping us grow us. We are looking for someone who naturally makes things happen, is great with people and loves working in fast-paced dynamic environments.About Build Px We are a people solutions company, we work with people and business across Australia to build great people experience creating workplaces people love to work, shaping the great leaders of tomorrow and helping people find the next career step.What do we do: Outsourced HR – we act as small companies' HR team Training and Development Recruitment Strategy and Workshops The role: You will act as the right-hand person and 2 IC/chief of staff role to the Founding Director. You will be working with clients, whilst assisting us to build and run Training and Development programs, assisting with continuing to build our systems, processes and our HR assets.You will also be involved in helping us grow the business so you will be involved in marketing elements too. As such having great writing, presentations and graphic design skills using things like Canva are important too. A lot of what we do is simplifying things for people and making things simple and building a network of engaged professionals.Remote First: We are a remote-first business, enabling our people to live where they want, the lifestyle they want and have time to find balance.This role will be a client-facing role, so you will be required to be able to travel to the CBD at least once a month. As we work nationally you may also need to be able to travel once a quarter/month to clients across Melbourne, Sydney, Brisbane and the Gold Coast. As we grow further, we will have more local HR coordinators who will look after local offices but to at this stage you will be assisting the Director in servicing our HR clients and working in their offices at least once a quarter.Forward Thinking and Progressive: We are an outcome-focused organisation so efficiency and effectiveness, so we are focused on outcomes rather than hours worked. We would rather you work smarter than harder and achieve the same outcomes in less time and create effective systems and processes.That means we are also looking for someone forward-thinking, proactive, dynamic, highly organised, who enjoys looking at ways to systemise. This is as much an operational role as it is an HR role as we need to think about what we are trying to achieve and the audience/people we are creating things for. You will be helping us create documents, guides, policies and processes as well as working with systems to automate including: AI (Chat GPT/Co-Pilot), HR (Jobadder, Employment Hero), L+D programs + building our own and marketing (GHL) and project and client management (Planner, Share Point etc). It is not about the system but the ability to understand what we are trying to achieve and looking at ways we can systemise and automate and being able to set up things in the back end to achieve the outcomes.About you: You have some experience with HR or related people or operations function in a business and love business and helping people grow (i.e., the more organisational development side).It would be great if you have some HR knowledge and experience, but if not, we will teach and mentor you. You will need great people skills, an ability to make people warm to you easily and trust you and have a good understanding of confidentiality and how to handle delicate matters.You will be working primarily with the Directors of companies, so organisation and good project management skills are key. You need to be able to be reliable, proactive and on top of things, managing up to clients, our director and our team of HR assistants to ensure things are delivered on time and to the standard. You will be managing client meetings in the future by yourself, so you have to be good with working with senior people and understanding their lack of time and what they need both in deliverables and communication.So, in essence this role is perfect for anyone with strong PA/EA skills who is good with people and making sure everything runs smoothly. As such this role will be more about the person than your experience as we can teach you if you have a thirst and passion for what we do and have a professional and proactive approach.You will be ideally: Good at reading people, warm and engaging manner Effective, organised, systematic and detail-oriented Good communicator, autonomous and good at managing up Good at simplifying things and creating simple systems and documents Interested in HR, helping people and businesses, Training and Development + Recruitment Focus on having a balanced life - being highly effective in hours worked and doing a good job but have interests and focus outside of work Good presentation skills – Canva, Power Point, Word etc Good writing and editing + an ability to use AI where needed Technologically savvy – good with learning systems and a good self-learner (bit of You Tube and Google to figure it out), also good at setting up systems and systemising and documenting processes Experience with HR systems like Employment Hero will be a bonus Good at working with visionary types and enjoy implementing ideas and seeing projects achieved Not afraid to pick up a phone and make a phone call Professional approach who is used to working with professionals Seeking a remote-first role, but happy to attend client’s office in CBD or interstate as needed (once a month max) (ideally live near a train or airport) Ideally looking to work part-time (0.5-0.7): 5 hrs a day 4-5 days a week, with ability to work one long day a week when onsite with clients. This is a great role for someone looking for school hours or working half days most days, enabling you to be able to study, train or pursue your own interests. How to apply: Press the “Apply” button and please submit:Resume Cover letter - ideally stating what you are looking for and why this is of interest (don't overthink it - just give us an idea into hours and where you are at) Video (post application invite): once you apply the system will send you an invite to do a video cover letter. If you are really interested please complete this as it lets us put a face to a name and gives us a quick intro into you and what you are looking for. We have had an overwhelming response so will prioritise those who do the video first. Please submit your application through “Apply”, as this goes directly into our system and ensures you will be considered. Please avoid emailing us first – as this means we have to add you separately and your application may risk being lost. Our process: We will review resumes and then invite short-listed applicants to complete a short video answering some questions using ‘Loom’. This is a great way to get to know you more, but also gives you an insight into the tools we use. We will then short-list and interview final candidates in early Feb.Contact Us: If you have any questions, please feel free to contact Seton on 0424 454 640 or email #J-18808-Ljbffr