Executive Assistant to Chief Executive Officer

Harbour Assets Group Inc. is a growing property management and real estate firm based in Toronto, Canada . We specialize in managing residential and commercial properties, ensuring exceptional service for owners and tenants alike. Our focus on innovation and personalized care sets us apart in the market. We are seeking a highly organized and proactive individual to join our remote team and support the CEO in day-to-day operations. Role Summary As the Executive Assistant , you will play a critical role in managing the CEO’s schedule, coordinating property-related tasks, and facilitating communication across various channels. This position is fully remote , requiring strong self-discipline, excellent communication skills, and an ability to thrive in a fast-paced real estate environment. Key Responsibilities 1. Calendar & Email Management • Organize and maintain the CEO’s schedule, including client meetings, property showings, vendor calls, and personal appointments. • Screen and prioritize emails; draft responses or delegate tasks as appropriate. 2. Property Coordination • Communicate with property managers, tenants, and vendors to handle maintenance requests, inspections, and other property-related matters. • Track lease renewals, new listings, rental payments, and other property workflows. 3. Research & Reporting • Conduct market research and compile insights on property trends, rental rates, and potential investment opportunities. • Prepare weekly and monthly status reports for the CEO, highlighting key metrics and upcoming deadlines. 4. Document & File Management • Maintain organized digital files (lease agreements, vendor contracts, closing documents) in secure cloud-based systems. • Ensure easy retrieval and proper version control for all property and business documents. 5. Communication & Relationship Management • Serve as the point of contact between the CEO, clients, and internal teams. • Screen and handle inquiries, follow up on pending tasks, and ensure smooth collaboration across departments. 6. Travel & Event Logistics • Arrange travel itineraries for site visits or conferences. • Coordinate offsite events or company gatherings when required. 7. General Administrative Support • Assist with invoice tracking, expense reporting, and bookkeeping tasks (in coordination with the finance team). • Perform ad-hoc duties to streamline the CEO’s daily workload (e.g., ordering supplies, handling business errands where applicable). Qualifications • Experience & Interest : Background in administrative or executive support. Experience in property management or real estate is a plus but not mandatory. • Organizational Skills : Ability to manage multiple tasks and deadlines; comfortable prioritizing in a fast-paced setting. • Excellent Communication : Fluent in spoken and written English; able to communicate clearly with property managers, tenants, and stakeholders. • Tech Savvy : Comfortable using tools like Notion, Todoist and Meta Suite. • Adaptable & Proactive : Ability to anticipate needs, respond quickly, and troubleshoot issues effectively. • Reliable Internet & Workspace : Must have a dedicated workspace and dependable internet connection to ensure uninterrupted communication and task execution. What We Offer • Competitive Compensation : Commensurate with experience and market standards. • Fully Remote Work : Enjoy the flexibility of working from home. • Professional Growth : Opportunity to learn about real estate investment strategies and property management best practices. • Collaborative Culture : Work alongside a dynamic leadership team that values innovation, communication, and excellence in service. How to Apply 1. Submit your resume and a brief cover letter highlighting your relevant experience. 2. Include examples of how you have supported executives in a previous role (for instance, a success story detailing how you improved efficiency or solved a complex scheduling issue). 3. Send all applications via LinkedIn with the subject line: “Executive Assistant – [Your Name].”