Administrative Manager - Riyadh, KSA
Job details
Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook. Our Vision: Our vision is to inspire brands and people to impact the world. To create big ideas that make a significant contribution to the planet, society, and the bottom line. We believe in today’s world this is the best way for our clients to achieve sustainable growth. We achieve this by breaking down the barriers that restrict talent and ideas; we call this Borderless Creativity. Which is why our teams work fluidly across 5 capabilities: Advertising, Experience, PR, Consulting, and Health. This allows us to not only operate but innovate at the intersection of capabilities and talent. We believe impact and magic lie at this intersection. Ogilvy scales this by seamlessly connecting and accessing the deep cultural expertise of 132 offices in 83 countries. Our mission: We inspire brands and people to impact the world. How we do it: We innovate and operate at the intersection of people and capabilities. What we do: Borderless creativity. Today, Ogilvy is recognized as the world’s leading creative agency. We are also one of the most effective networks globally. About Memac Ogilvy: Memac Ogilvy is one of the leading creative networks in MENA with its flagship office in the UAE and a strong local footprint in the GCC and North Africa. It is part of the formidable worldwide WPP & Ogilvy network. It’s the only truly integrated comms network – with Consulting, Advertising- Brand & Content, PR, Experience & Health under 1 P&L and under single leadership. Memac Ogilvy is the most integrated modern creative and effective partner for client growth in MENA. We inspire brands and people to impact the world. We deliver on this by combining expert and new capabilities for modern marketing solutions, with solid project management expertise for agile and effective delivery as well as a thorough and passionate People agenda. The agency is the most awarded Middle Eastern agency in Cannes as well as a big winner at the local award show Lynx. It counts around 500 staff members. What we're looking for: We are seeking a highly organized and detail-oriented Administrative Manager to provide essential administrative and logistical support to the leadership team. You will be a crucial link in ensuring the smooth functioning of the leadership team, enabling them to focus on strategic initiatives. What You'll Do:
- Manage the leadership team's calendar, schedule meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents on behalf of the leadership team.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Coordinate logistics for meetings, events, and conferences, including venue booking and travel arrangements.
- Maintain accurate records and filing systems, and track budgets and expenses for the communication team.
- Conduct research and gather information as requested by the leadership team.
- Prepare agendas and minutes for meetings, and liaise with other departments and external stakeholders.
- Provide general administrative support to the communication team while handling confidential information with professionalism.
- At least 5 years of experience in a similar role supporting high-profile or senior-level executives.
- Proficiency in email management and Microsoft Office applications; experience in the communication industry is a plus.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills, along with active listening and interpersonal savvy.
- Problem-solving and critical thinking abilities, with sound decision-making under pressure.
- A proactive approach, adaptability, emotional intelligence, and a positive attitude.
- Professionalism, discretion, reliability, and dependability in fulfilling commitments and maintaining confidentiality.
- Proficiency in both Arabic and English (both writing and speaking).
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