Job details
Join AECOM's dynamic team as a Document Controller where you will play a pivotal role in ensuring the seamless management of technical documents, specifications, and drawings. Responsible for maintaining accurate records, issuing documents, and contributing to monthly progress reports, you will be a key player in our commitment to excellence. Collaborate with project teams, support knowledge management initiatives, and actively identify opportunities for improvement. If you're detail-oriented, possess strong organizational skills, and thrive in a collaborative environment, this is a fantastic opportunity to contribute to the success of AECOM projects.
- Document Management:
- Maintain, track, and file all technical documents including specifications, drawings, vendor drawings, calculation sheets, field revision instructions, engineering revisions instructions, and shop drawings.
- Issue correspondences and documents as per the project requirements.
- Reporting:
- Prepare reports including Registers/logs of Critical/Non-Critical Documents, Drawings, Shop Drawings, RFI, NCR, CAR (Corrective Action Request), etc. for submission in monthly progress reports to the Client.
- Generate and maintain the Master Document Register.
- Record Keeping and Compliance:
- Maintain periodical records and registers as required by various regulations.
- Manage the registration/renewal of various licenses.
- Correspondence and Communication:
- Handle and maintain all types of incoming and outgoing correspondences and transmittals.
- Control and ensure that information is distributed based on established protocols and Project Communication Management.
- Coordinate and manage meetings, workshops, and other engagement functions required by the Project / Business Line.
- Administrative Tasks:
- Prepare daily, weekly, and monthly reports for maintaining regular records.
- Digitize and make copies of drawings and documents based on business needs.
- Assure that all completed documents have been signed off by the appropriate personnel.
- Distribute copies of documents to the appropriate personnel.
- Coordinate with Project Managers, Business Line Leaders, and other Stakeholders on the proper methods of protection for project records, making recommendations on media rotation procedures, etc.
- Bachelor's degree or Diploma also accepted in a relevant field or equivalent work experience.
- The role will be based at the project site office.
- Proven experience as a Document Controller or in a similar role.
- Knowledge of document management systems, SharePoint, and ACONEX.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Familiarity with corporate standards and quality assurance procedures.
- As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.
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