Team Secretary/Administrative Assistant
Job details
Overview: We are currently seeking a detail-oriented and organised Team Secretary to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. Responsibilities:
- Support team members with MS Word, PowerPoint and Excel based tasks.
- Make travel arrangements for team members such as booking flights, cars, and hotel reservations.
- Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.
- Prepare and draft letters, reports, agendas, and papers for meetings.
- Inputs and updates information in databases and spreadsheets.
- Assist in data entry, generating reports, and compiling information as required by the team.
- Assist in drafting and collating pitching material.
- Ensure reports and outputs are in line with formatting standards.
- Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
- Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
- Prepare precise targeted e-marketing emails.
- Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
- Arrange and execute post and courier services.
- Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
- Handle computer/database (KF Database, Contacts Register, Hub, Sa;es Force).
- Maintain correct contact information on People Search for the department.
- Other tasks as required.
- Ideally, 3 to 5 years of proven experience as an Administrative Assistant, Secretary, or similar role.
- Software: Advanced Microsoft Office skills (Excel, PowerPoint and Outlook)
- Excellent interpersonal and communications skills.
- Professional, pleasant and confident manner in making and receiving phone calls.
- Strong organizational and problem-solving abilities.
- Ability to take initiative and work proactively.
- Ability to work through periods of high workload.
- Ability to maintain and improve filing systems.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong team player with the ability to build relationships.
- Flexibility, adaptability, and a co-operative attitude.
- Understanding of regional business culture and regulations.
- Language skills: Fluency in English, written and verbal.
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
Hiring company
Knight frank
Similiar Jobs that might interest you
SR. TECHNICAL ASSISTANT (BUDGET & COST)
QatarEnergy... budget items. Monitoring/analysis of major variance; prepare monthly Cost ...
Qatar - Doha 30 days ago
EDMS Document Administrator
NES Fircroft... all document management deliverables. Handled Technical and lifecycle management of procedural ...
Qatar - Doha 30 days ago
SR. CONTRACTS ENGINEER
QatarEnergy... advice, expertise, and practical assistance in the pre ... procedures with established milestone.• Assist the assigned end- ...
Qatar - Doha 30 days ago
ADVISOR, OPERATIONAL EXCELLENCE
QatarEnergyDepartment INDUSTRIAL CITIES Primary Purpose of the Job Direct and lead the development and execution of Operational ...
Qatar - Doha 30 days ago
Maintenance Controller (Turnaround)
NES Fircroft... expenses against the budget, ensuring financial control. ... with the engineering and technical expertise they need, ...
Qatar - Doha 30 days ago
LEARNING & DEVELOPMENT SENIOR SPECIALIST
NES Fircroft... L&D division and budgeting activities. Minimum Qualifications: ... with the engineering and technical expertise they need, ...
Qatar - Doha 30 days ago
OIL SPILL CLAIMS ANALYST
QatarEnergyDepartment EMERGENCY & SPILL RESPONSE Primary Purpose of the Job Ensure that the Oil Spill and Emergency Response ...
Qatar - Doha 30 days ago
Senior instrumentation Engineer
NES Fircroft... &G) Engineering activities with Sr. Engineer level competency ... and availability. 4. Provide technical input related to ...
Qatar 30 days ago
MARINE PILOT
QatarEnergyDepartment RAS LAFFAN PORT Primary Purpose of the Job Provide marine pilotage to all types of vessels calling at ...
Qatar 30 days ago
SR. OPERATIONS COORDINATOR
QatarEnergy... a broad range of technical services to the ... , Maintenance, Administration, Materials, Budget, Cost Control, Oil Shipping ...
Qatar - Doha 30 days ago
Project Engineer Brownfield - Structural/Mechanical *BROWNFIELD*
Global Projects Services AG... specific technical and ... preparation of cost estimate ... Assistance on Site Procedure, manage the Project Vendor Assistance ...
Qatar - Doha 30 days ago
ELECTRICAL MAINT. ENGINEER
QatarEnergyDepartment MAINTENANCE - DUKHAN Primary Purpose of the Job Supervise a multidisciplined (M, I, E) team of technicians ...
Qatar 30 days ago
MECHANICAL MAINT. ENGINEER
QatarEnergyDepartment MAINTENANCE - DUKHAN Primary Purpose of the Job Supervise a multidisciplined (M, I, E) team of technicians ...
Qatar 30 days ago
MECHANICAL MAINT. SUPERVISOR
QatarEnergyDepartment MAINTENANCE - DUKHAN Primary Purpose of the Job Supervise a multidisciplined (M, I, E) team of technicians ...
Qatar 30 days ago
MARINE PILOT
QatarEnergyDepartment RAS LAFFAN PORT Primary Purpose of the Job Provide marine pilotage to all types of vessels calling at QP ...
Qatar 30 days ago
MARINE PILOT
QatarEnergyDepartment RAS LAFFAN PORT Primary Purpose of the Job Provide marine pilotage to all types of vessels calling at QP ...
Qatar 30 days ago
MARINE PILOT
QatarEnergyDepartment RAS LAFFAN PORT Primary Purpose of the Job Provide marine pilotage to all types of vessels calling at QP ...
Qatar 30 days ago
Sales Analyst
NES Fircroft... business opportunities. Manage costs and conduct operational ... with the engineering and technical expertise they need, ...
Qatar - Doha 30 days ago
Project Engineer Brownfield - Telecommunication
Global Projects Services AG... within time and cost constrain and ... coordinating specific technical and management topics ... or external) Assist the Project ...
Qatar - Doha 30 days ago
Why are you reporting this job?
Job has expired Cannot view this pageAlternatively, you may click on the link below or copy/paste it into your browser.
https://qa.jooble.org/external/-1185922236283880612?cpc=d0FU&utm_source=affiliate&utm_medium=laimoon_organic_qa&extra_ars_request_id=11bf6e97bf204b78e5c3f174bfc3574b