Sponsorship & Membership Executive

Salary: £31,500 per annum Reporting line: Membership & Sponsorship Director Working pattern: 5 days per week   Job Summary: The Sponsorship & Membership Executive will lead on the implementation of sponsorship benefits at ICGN conferences, member-networking events and initiatives. The role involves assisting the membership team with member events and queries. This position requires a highly organised and detail-oriented individual with excellent communication and interpersonal skills. To apply, please send a CV and covering letter explaining your suitability for the role and why you want it to flo.clarke@icgn.org, no later than 31 January. Sponsorship Responsibilities Sponsorship Administration:

• Create sponsorship proposals in line with feedback and discount structure.
• Prepare sponsorship contracts, ensuring all paperwork is signed in a timely manner and filed according to event and year.
• Request relevant invoicing details and complete internal forms to be issued to the sponsor as soon as written confirmation is received.
• Follow up with all sponsors to ensure sponsorship payments are received ahead of conference dates.
• Report on sponsorship figures to date, working actively towards sponsorship targets.
• Prepare sponsorship documentation for the annual audit.

• Ensure all sponsorship benefits are delivered, including:
• Ensuring all contracted items are recorded in event planning resources and communicated to event team.
• Uploading logos to event webpages at agreed level.
• Sponsor-speaker details are collated, recorded and website profiles uploaded to event webpages.
• Working with event department, review onsite event printed signage and digital materials to precisely represent sponsor branding benefits and adhere to sponsor branding guidelines.
• Book planning calls to discuss event progress and hosted sessions.
• Issue and confirm VIP dinner table invitations.
• Deliver sponsor hosted webinars in line with contracted benefits.

• Research new activities to generate sponsorship income and associated delivery costs.
• Conduct competitive research of similar events.
• Lead on website development so sponsorship invoices can be generated and stored online.

• Lead on the creation of invitation lists and online webforms to member-only networking events.
• Work with marketing team to issue invitations to member-only events and actively seek and record RSVP’s and answer attendee queries.
• Send meeting final details for member-only events, ensuring information is clearly communicated and answer attendee queries regarding the events
• Issue event feedback forms, store and collate results.

• Support with the annual renewal process and be actively involved in preparing for the launch date by supporting with website testing and reviewing data.
• Support by adding users to the website during busy times.
• Respond to membership queries in membership inbox during busy times
• Cover Membership Executive during leave/absence.

• Excellent communication, interpersonal, and organizational skills.
• Sponsorship and/or event experience.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• Ability to maintain confidentiality and discretion.
• Strong attention to detail and accuracy.
• Positive attitude, professionalism, and a willingness to learn.

• Up to 10% employer matching pension contribution
• Annual bonus awarded on company performance matrix
• 28 days annual holiday
• Hybrid working
• Optional private health care