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Corporate Services Administrator

Full time at MENA Recruit Pty Ltd in UAE
Posted on January 24, 2025

Job details

Our client is an international professional services firm and they are wishing to recruit an experienced Corporate Services Administrator to join their busy team. You will be responsible for the reviewof business as assigned by the Senior Vice President of Corporate Services or other seniormembers of the Corporate Services team, the administration of companies and partnerships inaccordance with Company policy and such other responsibilities as Senior Management shall fromtime to time determine. Corporate Services Administrators are required to be responsible for the administration of their ownlarge portfolio of companies and partnerships, working closely with the relevant responsibleattorneys. REPORTING The role will report directly to Senior Vice President, Corporate Services. JOB DUTIES To assist with the incorporation of ADGM and DIFC entities, including liaising with clients,drafting documents and completed the ADGM/DIFC portal applications To deal with day to day correspondence and administrative matters from attorneys, clientsand external service providers relating to the assigned portfolio (the " Portfolio ") of companies and partnerships, originating responses and updating and providing registersand documents as required To prepare and file corporate documents with government agencies To interpret board and shareholder resolutions and agreements and update the corporaterecords accordingly To maintain internal databases and systems including ViewPoint To conduct due diligence in respect of new directors, shareholders and related third partiesin liaison with the Compliance Department To review all invoices in relation to the Portfolio and liaise with the client regarding paymentof the same To follow-up on outstanding accounts receivable within agreed time-frames To deal with all administrative aspects of closing an entity within the Portfolio, includingrequesting final invoices, updating ViewPoint, and liaising with the client and Attorney asappropriate. Such other tasks as Senior Management or the Director of Corporate Services may requestfrom time to time SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities, however the Corporate Services Administratorswill be expected to mentor, train and offer guidance to more junior members of the team. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions. COMPUTER KNOWLEDGE Windows/Microsoft Word/Microsoft Excel/Outlook; Experience of ViewPoint corporate administration software highly desirable. EDUCATION AND/OR EXPERIENCE The individual must hold an undergraduate degree A minimum of 3 years' experience in company secretarial position gained from professionalfirms Experience in setting up companies in ADGM and DIFC PERSONAL QUALITIES/SKILLS Excellent written and oral communications skills are essential Individual must be highly organized and detail oriented, with strong administrative skillsand the ability to multi-task The ability to operate with strictest of confidentiality Reliability essential Fast paced approach Ability to work in a team Excellent interpersonal skills Ability to meet strict deadlines and operate on their own initiative SPECIAL REQUIREMENTS Ability and willingness to occasionally work outside normal working hours/days whenrequested. #J-18808-Ljbffr

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