General Office Coordinator

MELROSE INVESTMENTS INC. is seeking candidates for an OFFICE COORDINATOR role at our company. Founded in 1973, Melrose Investments Inc. has grown to include scores of innovative new properties in the industrial, office and retail sectors, numerous high-rise condominiums and a land development division that has laid the groundwork for new homes and businesses across the GTA and Southern Ontario. The OFFICE COORDINATOR is part of the Administrative Services Division which functions to provide strong administrative support to the overall office to help the Company run efficiently. This position will be responsible for coordinating internal and external communications, general office administrative functions, maintaining and producing various reports and processing invoices for payment. The Office Coordinator will also maintain the Company's records management system, corporate cellular accounts, multi-function units, health & safety programs, procedure and policy drafting in conjunction with the Office Manager. The main DUTIES & RESPONSIBILITIES carried out by the Office Coordinator includes (not limited to):

• Update & maintain various trackers, reports, summaries and review with Office Manager
• In the absence of the Receptionist, assume all duties and responsibilities including: Phone Coverage; Mail & Courier distribution, General Office Upkeep
• Maintaining the Company's Records Management System for hard copy, paper files
• Maintaining Corporate Cellular Accounts including: Setting Up / Removing Users, Troubleshooting Devices, Reviewing & Approving Invoices
• Maintaining Corporate Multi-Function Units including: Order, Set Up and Removal of equipment, Troubleshooting Devices including placing & tracking Service Calls, Reviewing & Approving Invoices
• Maintaining Company's Health & Safety Program including: Updating all H&S Literature (i.E. Booklets, Policies, Posters, etc.), Set Up of all H&S Supplies at all work locations (i.E. Head Office & Job Sites)

• Minimum of three (3) years working in an administrative role within a fast-paced office environment
• Experience working with a multi-line phone system
• Strong computer skills in MS Office (Excel, Outlook, Word, Access & PowerPoint)
• Above average keyboard skills
• Comfortable with handling technological devices/equipment (ex. Cell Phones, Tablets, Printers/Copiers)
• Superior English & Verbal communication skills
• Strong organizational and time management skills
• Strong ability to produce various forms of Business Communications (ex. emails, memos, policies, etc.)
• Professional appearance
• Positive, friendly demeanour with strong ability to work well with others