Internal Finance Co-Ordinator (Junior Accountant / Bookkeeper)

The Internal Finance Co-Ordinator will be responsible for managing a book value within the Pastel system. He / She will need to interact with the CEO / Financial Director on a daily basis, ensure payments made timeously, negotiate with difficult clients, provide strong administrative support to the process and at all times represent a positive image for the Company

Will be responsible within scope of the position for all finances of current 10 branches in South Africa and branch in Namibia.

QUALIFICATIONS AND EXPERIENCE:

• Minimum Matric/ Grade 12 certificate
• Extensive computer literacy skills (Advanced knowledge of the Microsoft Office Suit)
• Pastel Accounting a must
• Minimum 5 years’ experience in similar role.
• Certificates / Diplomas associated with the position must be supplied.

ABBREVIATED GENERAL REQUIREMENTS & FUNCTIONS:

• Bookkeeping to Trial Balance
• Cashbooks
• Creditors
• Debtors
• Asset Register
• Efiling – VAT, PAYE, etc.
• Reconcile and submit VAT201, PAYE
• Reconcile Bank Accounts
• Reconcile Control Accounts
• Reconcile Share Holder Loans
• Reconcile Intercompany Loan Accounts
• Preparing Monthly Forecasts
• Preparing Budgets
• Stock Control
• Any additional functions as amended from time to time by CEO as position evolves.

JOB SPECIFICATION:

• Capture supplier invoices on Pastel Evolution system.
• Adhere to the authorization processes within Department.
• Attend to all Creditor queries and making use of the proper escalation processes when not resolved.
• Monthly reconciliation of Creditors’ accounts.
• Generate monthly payments.
• Ensuring reduced rates and costing from suppliers.
• Creating Purchase Orders.

• Debtor Invoicing.
• Administration of debit orders.
• Dealing with customer account related queries.
• Ensuring that all payments due from debtor’s accounts are collected on time and in professional manner.
• Ensuring reduced rates and costing from suppliers.
• Capture supplier invoices on Pastel system for payment.
• Attend to all creditors queries.
• Generate monthly payments.
• Keep updated all necessary schedules relating to turnover and purchases.
• Posting of bank statements onto system.
• Sales commission calculations and spreadsheets.
• Petty cash reconciliation.
• Reconciliation of bank accounts and credit card statement.

• Filing of all supplier correspondence, unpaid invoices, and remittances in logical order.
• Maintaining the filing system.
• Keeping files tidy and relevant at all times.
• Regular archiving of documentation.

• Updating of all month-end related schedules.
• Ensure - by making use of month-end checklists - that all relevant expenses are processed and properly allocated on time for Management Reporting, explanation and discussion.
• Monthly VAT reconciliations and returns, etc.
• Annual CIPC, COID, etc returns and submissions.

• Develop self and maintain knowledge in relevant field at all times.
• The following duties do not form part of the current Job Description but will be required from time to time.
• Ordering of office stationery/printer cartridges (using Purchase Order Procedures)/ issuing of stationery to employees).