Legal Secretary

Maternity Cover: 6 month Contract Up to AED28K/month Role Overview - Experienced in Projects and Project Finance - Document-heavy role - Potential for permanent role starting December Hours: 8.30am to 5.30pm Start date: December Position: Assistant to Support The Projects Team and Project Finance Team The Assistant will support the Project Team (consisting of 2 Partners, 1 Senior Counsel, 1 Senior Associate, and 1 Associate) and the Project Finance Team (consisting of 1 Senior Counsel and 1 Senior Associate) and will report to the Dubai Office Coordinator. Ability to work flexible hours and provide regular out of hours support is necessary for this role. Software Used for Role - Microsoft: Word / Excel / PowerPoint - Document Management: iManage - Internet: Teams - Billing: 3E - Expenses: ChromeRiver - Matter Openings: IntApp Intake - Time Entry: IntApp Time - Diagrams: Jigsaw Responsibilities

1. Answering the main switch line, dealing with enquiries and relaying messages
2. Making sure meeting rooms are set up for meetings
3. Meeting and greeting clients as and when required
4. Providing tea/coffee/water for clients
5. Arranging catering as and when required
6. Diary management to include arranging meetings and appointments
7. Maintaining electronic files in iManage
8. Formatting/reformatting various documents/agreements into house style
9. Proofreading to ensure completed documents are accurate and in house style
10. Checking defined terms and cross-references on project documents
11. Completing first draft of engagement letters as required
12. Inserting markup into deviation tables
13. Collecting/collating/sending signature page packs for completed deals
14. Drafting diagrams in Jigsaw
15. Creating PowerPoint presentations
16. Adding contacts to interaction
17. Running redlines (lots of redlines)
18. Collating project bibles as and when required
19. Booking flights/hotel/sorting out visas as required
20. Making restaurant reservations
21. Assisting in the organisation of our yearly client event
22. Arranging FedEx collections when required
23. Providing backup support for the Office Coordinator in their absence
24. Performing other ad-hoc duties as required

Billing – 3E - Running proformas as required and on a monthly basis - Editing proformas as marked up by partner - Finalising proformas - WIP reports as required by fee earner ChromeRiver - Submitting expenses for team members and external vendor invoices as required IntApp Intake - New Client / Matter Opening / Conflict Checks Must have strong legal secretarial experience, already be based in Dubai, and have fluent English. They are ideally seeking a mature candidate for this role who can hit the ground running. #J-18808-Ljbffr