Procurement Administrator
Full time
at Boardroom Appointments
in
South Africa
Posted on January 14, 2025
Job details
- Minimum of 2 to 3 years, experience in Procurement or Logistics Coordinating
- Computer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suite.
- Knowledge of Syspro or an Accounting system will be of benefit
- A good team player with above average communication skills both telephonically and in person.
- Proven experience in successfully interacting with suppliers and customers.
- The ability to handle multiple responsibilities at the same time.
- Self-driven and enthusiastic with a strong procurement service.
- English literacy and numeracy of at least a Grade 12 level.
- Professional and presentable appearance
- Receive sales orders with all supporting documents from sales, validate all docs to ensure correctness of documents.
- Ensure that the Price Exception is valid / not expired
- Create and send purchase orders to suppliers- local and foreign
- Check stock availability, within Syspro before placing orders by checking if stock is committed or held as stock to keep.
- Receive order acknowledgements with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced.
- When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.
- Closing off purchase orders already GRN /received completely.
- Liaise with suppliers to consolidate shipments
- Advise sales on ETAS
- Report shipment delays to sales/ Logistics
- Create POs for technical re: orders for spares and repairs
- Follow up on overdue orders
- Ensuring that major suppliers mail the back log on Friday for preparation of sales back-order meeting on Mondays
- Print POS report and change ETA dates
- Follow up on SLA contracts on back order.
- Keep track on hardware that require software license to be ordered - planning is key
- Get approval on purchases that have no sales orders
- Ensure orders are placed in correct warehouse categories
- Liaise with new suppliers to complete credit app and obtain BBBEE status before onboarding supplier.
- Follow up with credit notes from suppliers
- Linking sales orders with PO numbers
- Updating the PE quotes from suppliers to ensure that they are current.
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