Senior Project Administrator

Cape Town, South Africa | Posted on 17/10/2024 Introduction: We are looking for an experienced Senior Project Administrator with in-depth knowledge of project administration systems, who can efficiently manage project documentation and vendor coordination. The ideal candidate will be responsible for supporting large-scale projects with a focus on administrative accuracy and systematic organization. Key Responsibilities:

• Document Management: Utilize Microsoft SharePoint or other equivalent document management systems to organize, store, and manage project documentation, ensuring everything is up-to-date and easily accessible.
• SAP CRM / ERP System Support: Maintain and manage data within SAP CRM or other ERP systems, supporting project managers with relevant project updates and tracking.
• Project Documentation: Administer project specifications, closeout documents, purchase orders (POs), and invoices, ensuring proper documentation for each project phase.
• Vendor Coordination: Perform project site visits and engage with vendors, ensuring their deliverables meet project standards and timelines.
• Complex Project Systems: Proven ability to use and maintain complex project administration systems, ensuring data accuracy and streamlined operations.
• Microsoft Office Proficiency: Create and manage spreadsheets and project documentation using Microsoft Excel and Word, while maintaining a high level of accuracy.
• Communication: Provide clear and professional communication across teams, clients, and vendors, ensuring that all parties are kept informed of project developments.

Requirements

• Education: Diploma or relevant technical certification in Project Administration or related field.
• Experience: Minimum of 8 years' experience in project administration roles, particularly with complex systems.
• Systems Proficiency: Strong proficiency in Microsoft SharePoint, SAP CRM, or other ERP systems.
• Administrative Expertise: Proven experience with the administration of project documentation, including specifications, POs, and invoices.
• Attention to Detail: Ability to work accurately and systematically in complex project settings, managing multiple priorities efficiently.
• Microsoft Office: Advanced proficiency in Microsoft Office tools (Excel, Word).
• Communication Skills: Excellent verbal and written communication skills, able to coordinate between multiple stakeholders.