Executive Team Assistant - LIRICS

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world-leading insight, we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. About the Team Our purpose at Downer is to create and sustain the modern environment by building trusted relationships with our customers. Our pillars, Sustainability, Delivery, Relationships, and Thought Leadership, give our people the confidence to achieve their ambitions and empower them to bring their most authentic selves to work every day. From training and development opportunities to flexible work options and highly competitive reward and benefits packages, we understand the importance of living our values when it comes to our people. Job Description Downer Group is currently looking for an Executive Team Assistant to assist our Legal, Industrial Relations, and Company Secretariat Team. If you are self-motivated, driven, and thrive in a fast-paced environment, this role is for you. This role is a full-time permanent position and requires you to be on-site Mon-Fri. Responsibilities This role will aid with diary management, expenses, travel, and wider initiatives that support the functional team’s strategy and Downer’s FY25-27 Strategic Plan.

• Collaborate with other support team members to achieve LIRICS/Group objectives and drive outcomes effectively.
• Provide administrative support to Executive General Managers/General Managers.
• Provide calendar support for EGM/GM with effective communication across various stakeholders.
• Prepare and format documents, presentations, and reports as required by EGM/GM, ensuring accuracy and professionalism.
• Attend, arrange, and administer EGM/GM leadership team meetings, including preparing agendas, compiling papers, and documenting minutes.
• Support the organisation of EGM/GM-led team offsites and other events, including ordering catering and managing logistics.
• Assist in the onboarding and offboarding process for direct reports of EGM/GM.
• Manage purchase orders, invoices, and expenses, including raising and receipting purchase orders, processing invoices and expense claims, and maintaining credit card procedures.
• Assist in the preparation and submission of Board and Executive Leadership Team papers.
• Initiate and continuously improve administrative procedures for EGM/GM and their departments.
• Other duties as assigned.

About You:

• Advanced working knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint, Teams, and OneDrive for Office 365).
• Ability to learn new technologies to successfully perform assigned tasks and become departmental “expert” and/or “trainer” in specified software platforms.
• Demonstrable understanding of company policies and procedures and their application/impact on company operations and success.
• Working knowledge of the company’s mission-critical goals and capability to assist with the implementation of systems/processes that the company needs to operate effectively and achieve optimal success.

Downer offers employees a range of career support programs, wellbeing packages, and financial benefits, available through us and our selected partners, including:

• ASX listed company; known for career planning and progression opportunities.
• North Ryde office – drive to work & Childcare Centre in the same building, with preferential acceptance.
• EAP Program, Salary sacrifice superannuation.
• Banking, vehicle, and travel & accommodation discounts.
• Discounts on technology products.

*** Please Note: Applications will not be accepted by email. Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone. Please note, screening and interviews may take place prior to the closing date – applications may also close before this date.

• Job Category: Legal, Company Secretarial, and Audit

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