Executive Assistant

Job Title Executive Assistant (Equity-Based, Foundation-Stage Operations & Support Focus) About Us We are an innovative Indian supplements brand inspired by American standards of quality and innovation, led by a European startup founder. At our foundation stage, we aim to disrupt India’s booming sports nutrition market through unique branding, strategic partnerships, and exceptional product offerings, including collaborations with high-profile influencers. To ensure our operations are streamlined and future-ready, we are seeking an Executive Assistant who can efficiently handle day-to-day administrative tasks, enhance organizational efficiency, and support our executive team—all within a lean, dynamic environment. Join us if you are driven, ambitious, and ready to take a risk to grow alongside a passionate startup. Why This Role Matters Administrative support is the backbone of any early-stage venture, especially when coordinating with multiple stakeholders such as legal counsel, financial advisors, and operations leads. As our Executive Assistant, you will:

• Streamline Operations: Ensure smooth daily operations and maintain organizational efficiency in a lean environment by supporting the Founder.
• Coordinate Critical Tasks: Manage scheduling, documentation, and communication across all core team members.
• Facilitate Growth: Support expansions, onboarding, and day-to-day business decisions through effective administrative management without the complexity of a traditional board.

Your role will establish a solid operational foundation, enabling responsible growth and minimizing inefficiencies as we scale. Your Responsibilities 1. Organizational Management

• Develop and implement organizational systems and procedures to streamline operations.
• Continuously assess and improve administrative processes for optimal efficiency.

2. Scheduling & Coordination

• Manage calendars, schedule meetings, and coordinate events for the executive team and core staff.
• Organize and facilitate company-wide meetings, ensuring all necessary materials and agendas are prepared.

3. Communication Management

• Serve as the primary point of contact for internal and external communications, ensuring clear and effective information flow.
• Handle correspondence, respond to inquiries, and manage communication channels to support team collaboration.

4. Documentation & Compliance

• Manage paperwork, maintain records, and ensure compliance with administrative procedures and company policies.
• Assist in preparing reports, presentations, and other necessary documentation.

5. Support Functions

• Assist with HR tasks, including onboarding new employees, maintaining employee records, and coordinating training sessions.
• Provide general administrative support to various departments, facilitating smooth interdepartmental operations.

6. Collaboration with Core Team

• Founder: Align on strategic moves, organizational changes, and operational improvements, ensuring everything is documented and compliant.
• Legal Counsel: Coordinate administrative tasks related to corporate formation and compliance.
• Financial Counsel: Support budgeting, financial reporting, and managing financial documentation.
• Operations Manager: Ensure administrative tasks align with operational goals and support efficient workflow.

What We’re Looking For

• Value-Driven Mindset: Passionate about supporting a growing startup and contributing to its success.
• Ambitious and Driven: Eager to take on challenges, drive improvements, and grow with the company.
• Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization.
• Excellent Communication: Clear and effective communicator, both verbally and in writing, with the ability to interact professionally at all organizational levels.
• Proactive Problem Solver: Anticipates needs, identifies inefficiencies, and implements solutions to enhance operational efficiency.
• Team Player: Collaborative attitude, willing to work closely with the founder and other core team members to achieve common goals.
• Adaptable and Flexible: Comfortable in a dynamic, fast-paced environment and able to adjust to changing priorities.
• Tech-Savvy: Proficient with tools like Microsoft Office, Google Workspace, Asana, Trello, CRM systems, Slack, and Zoom. Comfortable with virtual collaboration tools, especially in a remote setting.

We value flexibility, ambition, and passion over age and experience. Compensation & Growth Equity-Only (Initial Phase)

• No Salary: Until the startup achieves profitability or secures funding.
• Equity: Receive equity with a clear vesting structure (e.g., 3 years with a 1-year cliff).

Future Salary

• Competitive Salary: Transition to a competitive salary once stable revenue is achieved, in addition to your equity stake.

Career Evolution

• Growth Opportunity: As the company expands, evolve into a broader Operations Head role, potentially advancing to Chief Administrative Officer (CAO).
• Influence: Shape the operational culture and processes at a fundamental level, gaining significant influence in the company’s scaling efforts.

Why Join Us Now?

• Foundation-Level Influence: Build our operational framework from the ground up, working directly with the founder without the constraints of a large board.
• Equity Upside: Share in long-term success and growth, offering a more substantial reward than a quick paycheck.
• Lean, Collaborative Culture: Thrive in an environment without heavy bureaucracy where your voice is heard, and your solutions are swiftly implemented.
• Product & Market Potential: Contribute to the growth of the Indian supplements sector with a unique American twist, leveraging your operational expertise to help us seize significant market opportunities.

How to Apply Interested in being the founder's administrative cornerstone? Please submit the following:

1. Resume: A concise summary of your relevant experience (administrative, hospitality, or related fields).
2. Cover Letter: Explain why you’re drawn to an equity-based role in a dynamic, lean startup environment. Describe how you envision contributing to our mission and growing with us.

Final Note This is an equity-first administrative role—ideal for a driven individual who values flexibility, the opportunity to shape a core operational structure, and the chance to grow into a key influencer within a promising early-stage venture. In the future, you will transition to working in our Delhi office as the company expands. If this resonates with you, we’d love to connect! Join us and play a pivotal role in revolutionizing India’s sports nutrition market!