Administrative Assistant (Quickbooks experience)

The Offer

• The flexibility to work from home, giving you the freedom to manage your time effectively.
• A chance to work closely with a top-performing executive and play a key role in a successful, growing company.
• The opportunity to sharpen your skills in organization, billing, customer communication, and sales support.

The Job Why This Role is for You This is more than an administrative position—it’s your chance to make a meaningful impact by supporting a high-performing sales executive. With the flexibility of working remotely, you’ll balance structure and creativity while contributing to the success of a thriving company. What You’ll Do

• Orchestrate Customer Orders : Manage and process customer orders and deliveries with precision, ensuring accuracy and on-time execution.
• Be the Point of Contact : Communicate with customers daily by providing quotes, handling inquiries, and maintaining a professional, responsive presence.
• Streamline Phone Calls : Take ownership of phone communications to lighten the executive’s call load and ensure priorities are met.
• Master Scheduling : Maintain calendars, coordinate meetings, and organize daily tasks to keep everything on track.
• Own Billing and Reporting : Use QuickBooks to manage billing, generate reports on receivables, and monitor completed payments.
• Drive Operational Efficiency : Organize and prioritize administrative tasks to ensure smooth day-to-day business operations.

The Profile What You Bring to the Table

• Administrative Experience : Proven background as an executive assistant or in a similar role, ideally within a sales-focused environment.
• QuickBooks Proficiency : Familiarity with billing processes and financial tracking is essential.
• Outstanding Organizational Skills : Your ability to manage multiple tasks ensures nothing falls through the cracks.
• Excellent Communicator : You’re adept at handling telephone and email inquiries, keeping customers and team members informed and satisfied.
• Adaptability : As a quick learner, you embrace new challenges and adapt seamlessly to shifting priorities.
• Customer Service Expertise : Experience in customer service or sales support is a significant advantage.

The Employer Are you an organized, detail-oriented professional who thrives in a dynamic environment? Join their fast-growing New York-based appliance company as an Executive Assistant to their top sales executive—all from the comfort of your home. In this pivotal role, you’ll be the backbone of daily operations, ensuring everything runs smoothly and efficiently.