Personal Assistant

• Personal Assistant to Director, based in KL
• Personal Assistant to VP, Operations & Compliance, based in KL
• Personal Assistant to VP Corporate Communications, based in Penang
• Personal Assistant to COO, based in KL

Key Responsibilities: Administrative Support:

• Manage the Director, VP or COO's calendar, appointments, and meetings.
• Prepare and edit correspondence, presentations, and reports.
• Handle travel arrangements, including flights, accommodations, and itineraries.

Project Coordination:

• Assist the Director, VP or COO in overseeing and coordinating projects across departments.
• Track project timelines, deliverables, and budgets, ensuring deadlines are met.
• Prepare project status updates, reports, and documentation.
• Liaise with project teams, clients, and vendors to ensure alignment with goals.

Communication and Coordination:

• Act as a point of contact between the Director, VP or COO and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests for the Director, VP or COO.
• Coordinate cross-departmental activities and ensure seamless communication.

Data and Document Management:

• Maintain and organize confidential files, records, and project documentation.
• Assist in gathering and analyzing data for project reviews and strategic planning.

Event and Meeting Management:

• Organize and coordinate meetings, including preparing agendas and minutes.
• Assist in planning and executing corporate events or project-related activities.

Other Responsibilities:

• Monitor and follow up on tasks and action items assigned by the Director, VP or COO.
• Handle ad hoc duties and responsibilities as required by the Director, VP or COO.

Key Requirements: Education: Degree in Business Administration, Management, Marketing or a related field. Experience: Minimum 2 years of experience as a Personal Assistant or Executive Assistant, preferably in a project-based or corporate environment. Experience in project coordination or management is an advantage. Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and work under pressure.
• Detail-oriented with strong problem-solving skills.

Personal Attributes:

• High level of discretion and confidentiality.
• Proactive and self-motivated.
• Strong interpersonal skills to interact with diverse stakeholders.

Company Overview: PGMall is an exciting e-commerce platform in Malaysia that is revolutionising the online shopping experience. At PGMall, we believe that shopping should be enjoyable, social, and accessible to everyone. We offer a wide range of products, from fashion and beauty to electronics and home appliances, all at competitive prices. As we continue to grow and expand, we are currently seeking talented individuals to join our team. If you are passionate about e-commerce and want to be part of a fast-paced and innovative company, PGMall is the place for you. As a member of the PGMall team, you will have the opportunity to work with like-minded individuals who are committed to delivering the best possible experience to our customers. You will be working with colleagues from all aspects of the business, from product development to customer service, and have the chance to grow and develop your skills. If you are ready to take on a new challenge and help shape the future of e-commerce in Malaysia, we want to hear from you. Join the PGMall team and be part of the exciting world of online shopping! Perks and Benefits: Medical, Miscellaneous allowance, Education support, Dental, Parking, Vision, Birthday Subsidy, Performance Based Bonus. #J-18808-Ljbffr