Admin Officer (female)

Job Title: Administrative Officer (Female)

Location: Cosmic Institute

Job Summary: The Administrative Officer is responsible for ensuring smooth office operations and providing vital administrative support to various departments within Cosmic Institute. This role requires excellent organizational skills, attention to detail, and effective communication abilities. The ideal candidate should be able to manage multiple tasks while maintaining a professional, positive attitude.

Key Responsibilities:

Office Administration and Management:Ensure efficient day-to-day office operations and maintain a well-organized, clean, and safe workspace. Manage office supplies, handle inventory, and coordinate with vendors for restocking and repairs.

Documentation and Filing:Maintain and organize institute records, files, and documents (both physical and digital). Prepare, update, and handle sensitive documents, reports, and presentations as needed.

Scheduling and Coordination:Assist with scheduling meetings, coordinating events, and arranging training sessions. Manage calendars for management and arrange appointments as necessary.

Communication and Correspondence:Handle incoming calls, emails, and inquiries, providing accurate information to students, staff, and visitors. Act as a liaison between departments and support staff to facilitate smooth communication.

Support to Management:Provide administrative support to management and assist in project coordination when required. Prepare meeting agendas, take minutes, and follow up on action items.

Compliance and Reporting:Ensure adherence to institute policies and procedures. Prepare reports on administrative activities and assist in compliance-related documentation.

Qualifications and Skills:

Bachelor's degree in Business Administration or a related field.

2-3 years of experience in an administrative role, preferably in an academic or training institute.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.

Strong organizational skills, with the ability to multitask effectively.

Excellent written and verbal communication skills.

Personal Attributes:

Professional demeanor, with a customer-focused approach.

High integrity, confidentiality, and ability to work independently.

Proactive, detail-oriented, and adaptable to a dynamic work environment.

Job Type: Full-time

Pay: Rs25,000.00 - Rs45,000.00 per month

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