Admin Assistant II,I

Full time at a Laimoon Verified Company in Saudi Arabia

Posted on January 7, 2025

Job details

Position holder is responsible for managing keys for process shops, and operational facilities and that includes (numbering, filing, sorting, distribution, and retrieval), also responsible to archive documentation produced by IMI Departments according to the IMI Document Control Policy and Procedure.Key Accountabilities & Working RelationshipsKey Accountabilities:Management of access keys for all shipyard workshop and other ancillariesCopying, scanning, and storing of documents.Responsible for training, planning, and assigning daily work, addressing performance.Deals with issues and problem solving.Develop and maintain departmental work instructions for all tasks.Review documents for accuracy and edit.Filing of documents in digital and physical records with quick access for retrieval.Assist in the preparation of reports and presentations.Create templates as required.Create tracking registers and maintain as required.Distribute documents for review and manage responses process.Maintain the office environment in a professional and acceptable manner.Assist with department audits as part of ISO Compliance.Coordinate distribution of reports, budgets and performance statics as directed.Innovation in the process to conserve paper and reduce waste.Identification numbering of documentation and correspondence for tracking purposes.Who we are looking forEducationDiploma Graduate in relevant field.ExperienceMin 2 years' experience as a Admin Assistant / Document Controller.Competencies (Knowledge, Skills & Abilities):Demonstrates ability to listen to the views of others and respond in a logical, well thought out manner.Well-developed presentation skills and excellent interpersonal skillsThe ability to communicate with multi-disciplinary teams.Be Physically fit, and able to complete a full medical assessment.Resilient under stress and capable of managing competing prioritiesHave a working knowledge of Document Control Procedures and ISO Standards. Computer proficient in Word, Excel, Power Point.Experience in working with diverse cultures.Languages:About Application ProcessIf you meet the criteria and you are enthusiastic about the role, we would welcome yourapplication.Tocomplete the application you would need the following document(s):

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Admin Assistant II,I

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