Assistant Manager - Administration

OverviewAt 7Vals, our success depends on our people, productivity, and processes. We are currently seeking an experienced Office Administrator who can seamlessly blend administration with a deep sense of hospitality and service. The ideal candidate is passionate about enhancing employee experiences, maintaining a welcoming office environment, and efficiently managing behind-the-scenes operations like events, procurement, cleanliness, and facility management. Experience in the hospitality industry will be a significant plus.Objectives of this RoleDeliver Exceptional Employee Experience: Foster a positive and welcoming office atmosphere by embracing hospitality principles, ensuring that employees and guests feel valued and well-supported.Manage Office Operations: Oversee general office management, ensuring operational efficiency, effective communication, and streamlined processes.Event Coordination: Act as the focal point for planning and executing company-wide events, ensuring smooth logistics and memorable experiences.Facility and Vendor Management: Handle facilities management, including space planning, cleanliness checks, vendor relations, and procurement. Build and maintain strong vendor partnerships.Administrative Support: Generate and distribute memos, letters, spreadsheets, and reports. Manage billing processes, client databases, and invoice tracking.Security and Maintenance Oversight: Ensure office security protocols, cleanliness, and maintenance tasks are consistently met.Team Collaboration: Coordinate with office staff and assist managers in creating an enabling and supportive workplace environment.Key ResponsibilitiesAct as a hospitality champion, delivering top-notch service to employees and guests.Oversee office maintenance, ensuring cleanliness, security, and a well-organized workspace.Proactively handle procurement, from office supplies to event-related materials, ensuring efficient resource utilization.Monitor and report on consumption of office resources, optimizing cost management.Lead and manage backstage operations like scheduling office boys, overseeing pantry and kitchen services, and managing internal checklists.Serve as the primary liaison between the company and building management, handling all communication and issue resolution.Organize and manage travel arrangements, meetings, and appointments as needed.Skills and QualificationsHospitality experience preferred, with a strong focus on service delivery and employee engagement.Proven administrative experience in a corporate environment.Exceptional written and verbal communication skills.Strong time-management and multitasking abilities.Proficiency in Microsoft Office and the ability to quickly learn new software.Excellent interpersonal skills with a passion for fostering positive workplace interactions.Highly organized, detail-oriented, and able to handle unexpected challenges with a problem-solving mindset.

#J-18808-Ljbffr Management & Operations