Technical Executive Assistant to Manager

The Technical Executive Assistant to Manager provides high-level administrative and technical support to the manager, ensuring smooth operations and efficient management of projects, meetings, and day-to-day tasks. This role combines traditional executive assistant duties with technical expertise, involving coordination of projects, maintaining technical documentation, and assisting with technical workflows. Key Responsibilities:

• Administrative Support:
• Schedule and coordinate meetings, appointments, and travel arrangements for the manager.
• Prepare, organize, and maintain documents, reports, presentations, and correspondence.
• Manage communication between the manager and other departments, stakeholders, or clients.
• Handle confidential information and manage sensitive tasks with discretion.
• Technical Assistance:
• Support the manager in the preparation of technical reports, presentations, and project documentation.
• Assist in managing technical projects by organizing tasks, tracking progress, and ensuring deadlines are met.
• Maintain and update technical documentation, databases, and project management tools.
• Provide technical assistance for tools, software, and systems used by the manager and team.
• Project Management Support:
• Help monitor project timelines, deliverables, and resource allocation.
• Coordinate team activities to ensure projects are progressing on schedule.
• Gather and analyze data for project reports, updates, and performance metrics.
• Technical Troubleshooting and Support:
• Provide basic troubleshooting and technical support for the manager’s equipment, software, and systems.
• Work closely with the IT team to resolve issues related to hardware and software, ensuring minimal downtime.
• Cross-Department Collaboration:
• Serve as a liaison between the manager and cross-functional teams, ensuring seamless communication.
• Prepare and maintain technical documentation and training materials for team members.
• Other Duties as Assigned:
• Assist in ad-hoc tasks as requested by the manager.
• Maintain an organized and efficient work environment, ensuring proper record-keeping for future reference.

• Education:
• Bachelor's degree in Mechanical Engineering and MBA / Bachelor's degree in Mechanical Engineering
• Experience:
• Minimum of 3 years experience in an executive assistant, technical support, or project coordination role, preferably in a technical environment.
• Strong understanding of technical terminology, software, and systems used in the industry.
• Skills:
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High attention to detail and problem-solving abilities.
• Ability to work independently with minimal supervision while being proactive in offering support.
• Attributes:
• Highly organized, reliable, and able to manage multiple priorities simultaneously.
• Strong interpersonal skills with the ability to interact effectively with people at all levels.
• Discretion and the ability to handle confidential information.
• A proactive, solution-oriented mindset.