Administrative Assistant - Estimation Department - Toronto

Job Summary

Workplace :

Toronto (Ontario) Work timetable : Full time Employment status : Permanent Shift work : Day

Job Description

Add your application to the Builders' Talent Pool for an Administrative Assistant in the Estimation Department  position in the Toronto region of Ontario. Builders' Talent Pool Official’s CV bank for construction companies Respect of your goal: •Active job seeking •Open to opportunities •Internship search Thanks to the Builders' Talent Pool, construction and civil engineering companies can view your application and contact you directly, according to their needs. You can accept or decline offers that are sent to you by companies. You can withdraw your application from the Builders' Talent Pool at any time. Description The Administrative Assistant in the Estimation Department plays a crucial role in supporting the administrative and technical activities related to the estimation processes of construction and/or civil engineering projects. The holder of this position works closely with estimators and other team members to ensure the accuracy of estimates and the smooth execution of projects. Responsibilities •Assist estimators in the preparation and submission of project proposals. •Organize and maintain up-to-date project files, including bid documents, plans, specifications, and contracts, and share information with relevant parties. •Initiate the opening of bidding projects. •Review layout and receive tender documents. •Prepare and send requests for resolution, bonding, and insurance for each project being bid on, where applicable. •Format bid sheets for projects and other related documents. •Verify bidder instructions (specifications) to prepare bid forms and all related documents requested by the client. •Follow up on files and update upon receipt of addenda. •Bid forms and specifications. •Actively contribute to the preparation, review, and assembly of documents and presentations. •Ensure a high level of quality in the terminology and presentation of documents. •Follow up on contract reviews for bids. •Prepare and submit the manager's expense account. •Occasionally make travel arrangements for the manager and team members. •Perform any other related tasks. Requirements •Degree in secretariat, administration, office management, or a related field. •Excellent organizational skills and the ability to manage multiple tasks simultaneously. •Strong written and verbal communication skills, with a keen attention to detail. •Proficiency in office software (Microsoft Office, particularly Word, Excel, and PowerPoint) and document management systems. •Ability to work independently and take initiative. •Professionalism and discretion in handling confidential information. •Previous experience as an administrative assistant, ideally in a construction or civil engineering environment, is an asset. We thank all applicants for their interest. You will be added to the CV bank, available for construction and civil engineering companies. Please specify your specific skills and interests in the application form.

Requirements