NGHC Executive Assistant to CEO
Job details
NEOM Green Hydrogen Company Limited (NGHC) NEOM Green Hydrogen Company (NGHC) is an equal joint venture between Air Products, ACWA Power, and NEOM responsible for the development of the NEOM Green Hydrogen Project in the autonomous NEOM region within the Kingdom of Saudi Arabia. The Project will see the construction of the world's largest plant to produce green hydrogen at scale, producing up to 600 tonnes of carbon-free hydrogen per day through the integration of approximately 4GW of Solar and Wind energy. The plant will produce green ammonia for export to global markets and is scheduled to be onstream in 2026. JOB DETAILS Division: Corporate Management REPORTS TO: CEO POSITION SUMMARY The Executive Assistant is responsible to perform a variety of administrative tasks and support NGHC's senior level leadership team. The main responsibilities of this role include managing calendars, making travel arrangements, and preparing expense reports. This role requires strong organization skills, great time management skills, and a high level of independence. Ultimately, the executive assistant will contribute to the efficiency of NGHC's business by providing personalized and timely support to the leadership team. NATURE & SCOPE The main functions of this position are:
- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage information flow in a timely and accurate manner.
- Manage executives' calendars and ensure optimal management of their time, keeping them organized, informed, and prepared for anything that comes their way.
- Make travel, transportation, and accommodation arrangements.
- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Act as an office manager by keeping up with office supply inventory.
- Format information for internal and external communication memos, emails, presentations, and reports.
- Take minutes during meetings and share accurate discussion points and action plans with the leadership team.
- Assist in the organization of company events and team-building activities.
- Organize and maintain the office filing system.
- Supervise and manage the accommodation and associated facilities at the site.
- Liaise with the facility management service (FMS) provider and coordinate to ensure smooth operation of the accommodation.
- Perform regular facilities inspections and report to management on shortcomings and improvements.
- Perform a broad variety of administrative tasks including calendar management, processing expense reports, composing and preparing correspondence with extreme confidentiality, arranging complex and detailed travel plans, issuing itineraries, preparing agendas, and compiling documents for travel-related meetings.
- Plan, coordinate, and ensure that the leadership team's schedules are followed and respected.
- Share and maintain accurate records of minutes of meetings, assigned actions, and meeting agendas of all leadership team meetings.
- Prioritize conflicting needs, handle matters expeditiously, proactively, and follow up on the progress of projects to successful completion, often with deadline pressures.
- Work closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the leadership team's ability to effectively perform their tasks.
- Assist the leadership team in building relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact.
- Maintain discretion and confidentiality in relationships with all stakeholders.
- Assist in coordinating the agenda of senior leadership team meetings, as well as off-sites and all-staff meetings.
- Participate as an adjunct member of the Leadership Team including assisting in scheduling meetings and attending all meetings.
- Facilitate cross-divisional coordination of travel plans.
- Responsible for efficient filing and management of records.
- Support all ad-hoc administrative activities as required by the business.
- Bachelor's degree preferred or equivalent combination of education and at least 5 years progressive experience with an excellent professional record.
- Minimum 5 years professional experience, performing a variety of administrative functions, which includes drafting management reports, presentations, data handling & analysis, calendar management, and travel arrangements.
- Having handled at least 2 years of Executive Secretarial position.
- Fluent in English required with excellent ability to communicate both orally and in writing.
- High proficiency in MS Office Applications: MS Word, Excel, PowerPoint, Outlook, etc.
- Excellent time management and organizational skills.
- Ability to solve complex tasks and present credible solutions with strong decision-making capability.
- Forward thinker with the ability to achieve high performance goals, results-oriented.
- Strong interpersonal skills and ability to build relationships with stakeholders, staff, and external key partners.
- Highly resourceful and an excellent team player.
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