Administrative Assistant

KEY PURPOSE: To provide general administrative assistance to the Hong Kong team at Coller Capital. KEY TASKS AND RESPONSIBILITIES:

1. Working with the firm’s team members to ensure that business life is immaculately organised.
2. Arranging meetings, lunches, etc. Responding to meeting requests in a timely manner, ensuring appropriate materials are prepared ahead of meetings.
3. Monitoring daily inbound and outbound emails on a timely basis to ensure that all communication is dealt with promptly.
4. Handling email and telephone communication and being able to sort and prioritise according to importance.
5. Ability to spot ‘stress points’ and arranging calendar accordingly to ensure efficient management of individuals' time.
6. Confidence to ask questions where briefs/instructions are unclear.
7. Dealing with confidential matters with a very high level of professionalism, discretion, and confidentiality.
8. Complete expense claims in a timely manner.
9. Providing ad-hoc administrative support to other teams and EA coverage where required.
10. Maintain departmental databases including Salesforce.
11. Prepare and bind investor presentations.

EXPERIENCE AND SKILLS: ESSENTIAL

1. Strong Microsoft Office skills including Word, Outlook, PowerPoint, and Excel.
2. Previous experience providing administrative support to senior executives.
3. Excellent English written and oral communication skills.
4. Excellent organisational skills with strong attention to detail.
5. Previous experience in financial services.
6. Fluency in an Asian language would be an advantage.

DESIRABLE

1. Databases: Salesforce and Cvent.

COMPETENCIES (key behaviours):

1. Quick grasp of needs and concepts.
2. Ability to work under pressure and multitask.
3. Efficient and able to prioritise effectively.
4. Takes responsibility for tasks to completion.
5. Strong work ethic - hardworking, enthusiastic individual with a very positive attitude.
6. Team-player, willing to help colleagues on ad hoc tasks.
7. Self-starter, able to take the initiative and work independently.
8. Very high level of discretion and professionalism.
9. Flexible and proactive approach.
10. Ability to deal with ambiguity and to manage challenging stakeholders.

Coller Capital is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider qualified applicants without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are dedicated to complying with all applicable laws of the respective jurisdiction in which we operate. Please let us know if we can make any reasonable adjustments at interview in order to fully support and promote your talent. #J-18808-Ljbffr