Executive Assistant

Full time at a Laimoon Verified Company in Saudi Arabia

Posted on December 27, 2024

Job details

Company DescriptionBIG is a holding company that unites a collective of experts, and leaders in the entertainment and leisure industry. BIG is the bedrock of its collective of companies and creates teams that feel supported, cared for, and secure.Job DescriptionAs a Public Relations Assistant (PRA), you will play a crucial role in maintaining strong relationships with governmental authorities, ensuring compliance with legal and administrative procedures, managing office maintenance, and providing support to company partners. Your responsibilities will include:ResponsibilitiesFacilitate the visa application process for new employees, including documentation and submissions to relevant government agencies.Coordinate visa renewals for existing employees, ensuring timely submission of required documents.Manage all documentation related to the company's commercial license renewal, ensuring compliance with government regulations.Complete all necessary paperwork and filings through governmental portals to ensure the company meets all administrative requirements.Liaise with governmental authorities to resolve any issues or queries related to visas, licenses, or other administrative matters.Stay updated on changes in local laws and regulations, advising management on potential impacts on operations.Maintain accurate records of all documentation and transactions related to governmental affairs.Coordinate office maintenance and repairs, liaising with suppliers and service providers as needed.Ensure the office is well-maintained and all facilities are in working order.Provide logistical support to company partners, including picking them up from the airport and arranging transportation during their visit.Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.Schedules and attends meetings on behalf of executives, taking notes and recording minutes.Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.Performs additional duties as assigned by executives.Performs other related duties as assigned.RequirementsProven experience as a Public Relations Assistant or similar role, focusing on governmental relations, administrative compliance, and office management in Saudi Arabia.Excellent knowledge of Saudi Arabian visa regulations and procedures.Familiarity with governmental portals and online systems for document submissions.Strong attention to detail and organizational skills.Excellent communication and interpersonal abilities, with the capability to build relationships with governmental authorities and suppliers.Ability to work effectively under pressure and meet tight deadlines.Proficiency in Arabic and English languages.Excellent verbal and written communication skills.Excellent time management skills with a proven ability to meet deadlines.Ability to function well in a high-paced and at times stressful environment.Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.QualificationsBachelor's degree in business administration, Public Administration, or a related field.

#J-18808-Ljbffr Product & Brand Marketing

Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

Hiring company

Confidential

Improve your chance to get this job. Do an online course on Human Resources Management starting now.

Human Resources Management Course Brentwood Open Learning College

AED 89
~~AED 1,028~~

Duration: 80 Hours

Enrol
Recruitment Skills For HR Lead Academy

AED 89
~~AED 1,432~~

Duration: Upto 1 Hour

Enrol
CIPD Level 5 Organisational L&D We-are-HR

AED 9,811

Duration: Upto 18 Months Live virtual classroom

Get More Info
CIPD Level 3 Foundation We-are-HR

AED 5,392

Duration: Upto 12 Months Live virtual classroom

Get More Info

See all courses

See All Executive Jobs

Executive Assistant

Job details

Apply safely

Hiring company

Confidential

ASSISTANT RIG SUPERINTENDENT - SAUDI ARABIA

Assistant Mechanic

Corporate Executive

Business Development Analyst

Business Development Analyst

Financial Auditor

Financial Auditor

CHIEF MATE - OFFSHORE SAUDI ARABIA

Mechanical Engineer Fired Heaters

Organization Design Specialist

Organization Design Specialist

Senior Public Relations Representative

Senior Investment Specialist

Turnaround Engineer

Turnaround Engineer

Senior Public Relations Representative

Senior Investment Specialist

Data Architect

Data Architect

Jobs

Courses

Location

Follow us

Home Saudi Arabia Executive Assistant

Home Saudi Arabia Executive Assistant

Executive Assistant

Job details

Apply safely

Hiring company

Confidential

Similiar Jobs that might interest you

ASSISTANT RIG SUPERINTENDENT - SAUDI ARABIA

Assistant Mechanic

Corporate Executive

Business Development Analyst

Business Development Analyst

Financial Auditor

Financial Auditor

CHIEF MATE - OFFSHORE SAUDI ARABIA

Mechanical Engineer Fired Heaters

Organization Design Specialist

Organization Design Specialist

Senior Public Relations Representative

Senior Investment Specialist

Turnaround Engineer

Turnaround Engineer

Senior Public Relations Representative

Senior Investment Specialist

Data Architect

Data Architect

Why are you reporting this job?

Laimoon Job Alert fresh jobs directly from websites*

Jobs

Courses

Location

Follow us