Senior Human Resources Executive - Recruitment & Foreign Worker Management

Consulting & Generalist HR (Human Resources & Recruitment)

1. Handle recruitment of employees, local and foreign workers, outsourced workers and expatriates which includes but is not limited to:
1. Manage the end-to-end recruitment process, from job requisition to candidate onboarding and announcement.
2. Review and verify recruitment requisitions, job descriptions, candidate profiles, and interview evaluations to ensure accuracy and compliance with the company's recruitment policies and procedures.
3. Prepare appointment letters for newly hired employees to ensure they accurately reflect the agreed-upon terms and conditions, including salary, benefits, position, and other relevant details, comply with relevant employment laws, company policies, and industry regulations to mitigate legal risks.
4. Maintain a well-organized and up-to-date recruitment database, keeping track of appointment letter details and other relevant information.
5. Assist in annual manpower budget preparation, prepare recruitment trackers and analysis. Analyse data to identify areas for improvement and make data-driven recommendations.
2. Responsible for Foreign Worker Management which includes but is not limited to:
1. Handle daily administration work in accordance with SOP and legislations.
2. Prepare documentation and liaise with agents, government authorities and Site HR for work permit applications, renewals and terminations.
3. Prepare documentation and follow up on payment requisitions.
4. Apply Check-out Memo, Calling Visa and Special Pass.
5. Prepare documents for foreign embassy attestation.
6. Liaise with foreign manpower suppliers.
7. Assist in CIDB Green Card application and renewal.
8. Responsible for all matters related to Expatriate application (ESD).
9. Responsible for JobsMalaysia / MyFutureJobs.
10. Review and update Foreign Workers Management Standard Operating Procedures.
11. Assist in all matters related to Act 446 (Regulations under Employees’ Minimum Standards of Housing, Accommodations and Amenities (Amendment) Act 2019) and Certificate for Accommodation Application.
12. Conduct scheduled workers’ hostels management checking and audit to ensure HODs comply to Act 446.
3. Responsible for HR Policies & Procedures which includes assist in the implementation and administration of Human Resources policies, programs and practices, and periodically review and update the employee handbook.
4. Responsible for Industrial Relations which includes assist in the administration of documentation and follow-up on industrial accidents, disciplinary matters, and related investigations.
5. Perform other related duties as assigned by the superior/management from time to time, ensuring adherence to company policies and priorities.

Requirements:

• Possess Degree or Diploma in Human Resources, Business Administration or other relevant disciplines.
• Possess minimum 5 years of Recruitment and Foreign Workers Management experience.
• Minimum 5 years' HR work experience in Plantation, Property or manufacturing industries.
• Confident, independent, adaptable, detail-oriented and well-organized, with the ability to work effectively with multiple stakeholders and solve problems efficiently.
• Proven experience on recruitment processes and end-to-end verification.