EXECUTIVE ASSISTANT

Firm with a pan-European focus, specializing in investments across the five largest economies in Western Europe: Germany, the UK, France, Italy, and Spain. We pride ourselves on identifying and executing unique investment opportunities in significant businesses with strong market positions. Our approach goes beyond providing capital; we aim to be the ideal value-added partner and investor for the companies we work with.

EXECUTIVE ASSISTANT

Madrid (Spain)

Ref: UY88124083 December 18, 2024 FINANCE AND INSURANCE

FUNCTIONS

Our client is a leading firm with a pan-European focus, specializing in investments across Germany, the UK, France, Italy, and Spain. They target significant businesses with established and defensible market positions, executing unique, non-competitive transactions. We are looking for a skilled and proactive Team Assistant and Office Manager to join our client’s Madrid office. The role will provide comprehensive administrative support to senior-level managers and investment professionals, while also overseeing the efficient day-to-day operations of the office.

Key Responsibilities

1. Managing calendars and scheduling for investment professionals.
2. Organizing and preparing for meetings, including collecting documents and arranging refreshments.
3. Coordinating travel arrangements (flights, accommodations, transportation, etc.).
4. Preparing and managing travel and entertainment expense reports.
5. Overseeing health insurance policies and claims for senior management.
6. Handling phone calls, taking messages, and ensuring efficient communication.
7. Managing office operations, including supplies, vendor coordination, contract administration, and insurance.
8. Collecting and analyzing data to support operational and administrative needs.
9. Drafting, reviewing, and sending communications on behalf of the team.
10. Maintaining accurate records and documentation for investment professionals.
11. Collaborating closely with assistant teams in other offices (e.g., London, Milan) and providing cross-office support as needed.

Skills and Qualifications

The ideal candidate will have the following qualifications:

1. Excellent written and verbal communication skills in both English and Spanish (other European languages are an advantage).
2. Strong organizational and time-management abilities.
3. Proficiency in Microsoft Office (Word, Excel, PowerPoint).
4. Strong interpersonal skills and the ability to work independently as well as part of a local and remote team.
5. Attention to detail and the ability to multitask effectively.
6. A proactive and adaptable mindset, with a willingness to learn new systems and processes.
7. Prior experience in a similar administrative role is preferred.

If you are an organized and detail-oriented professional looking for a dynamic and collaborative work environment, this opportunity with our client may be the perfect fit for you.

Apply now

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