Executive Secretary

Job Description

The Executive Secretary plays a crucial role in supporting the management team within the real estate sector in Kuwait. This position requires a highly organized, detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Secretary will be responsible for coordinating administrative functions, managing communication, and ensuring that the office operates smoothly. This role is ideal for someone with extensive experience in administrative support, particularly in a fast-paced environment. Responsibilities:

1. Manage and organize the executive's schedule, including meetings, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations as needed.
3. Act as the primary point of contact for internal and external stakeholders, ensuring effective communication.
4. Maintain filing systems and ensure that all documents are organized and easily accessible.
5. Assist in the preparation of budgets and financial reports, ensuring accuracy and compliance.
6. Coordinate office activities and events, including meetings and conferences.
7. Handle confidential information with discretion and professionalism.
8. Support the management team with various administrative tasks as required.
9. Monitor office supplies and manage inventory to ensure the office is well-equipped.
10. Implement and improve administrative processes to enhance efficiency.

Preferred Candidate:

1. Proven experience as an executive secretary or similar administrative role.
2. Strong organizational and time-management skills.
3. Excellent verbal and written communication abilities.
4. Ability to work independently and as part of a team.
5. Proficiency in office software, including MS Office Suite.
6. Strong attention to detail and problem-solving skills.
7. Ability to handle multiple tasks and prioritize effectively.
8. Knowledge of real estate industry practices is a plus.
9. Fluency in English; knowledge of Arabic is an advantage.
10. Professional demeanor and ability to maintain confidentiality.

Skills

• Excellent organizational skills
• Proficient in Microsoft Office Suite
• Strong communication skills
• Ability to manage multiple tasks
• Attention to detail
• Time management skills
• Knowledge of office management procedures
• Ability to work under pressure
• Discretion and confidentiality
• Familiarity with real estate terminology

Preferred Candidate

Years of Experience Min: 7 Max: 13