Administrator, facility support

JOB DESCRIPTION DUTIES & RESPONSIBILITIES: Reception duties:Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner. Provide timely responses to queries or requests. Greet visitors' arrival at NOV Reception, provide information and safety induction, and announce visitors to company employees. Prepare and issue Door Access Control cards. Prepare welcome board for visitors. Prepare slides/videos to be played on the screens within the facility. Ensure knowledge of personnel whereabouts and maintain exact and complete sign-out/sign-in procedures for visitors and on-site staff; maintain security by following procedures, monitoring logbook, issuing visitor badges, H&S induction, and facility evacuation participation. Sort outward mail including DHL packages and incoming mail for distribution. Provide timely responses to queries or requests from customers, suppliers, and the public. Assist in facility maintenance when required. Schedule meetings and maintain facility calendar. Organise and arrange transport, lunches, and accommodation as required for visitors and employees. Provide Executive support. Provide remote facility support to the other two facilities in Singapore. Administrator for corporate mobile users, review monthly bill. Order and maintain stationery levels and pantry supplies for all departments within NOV. Filing of documents in Rigdocs. Purchase Requisition and PO receiving. Admin backup support and carry out any other relevant duties as assigned. #J-18808-Ljbffr