Production Coordinator
Job details
ABOUT WORLD TABLE TENNIS At World Table Tennis (WTT), we are revolutionizing the sport we love and pushing the boundaries of what's possible through world-class entertainment events and engaging fan-centric content. With an unwavering focus on innovation at our core, we are committed to leading the global table tennis industry and inspiring the next generation of fans and players worldwide. WTT PRODUCTION COORDINATOR World Table Tennis (WTT) is a commercial entity created by the ITTF to grow the professionalisation of table tennis by running ITTF’s commercial and events business. Taking a new, innovative and entrepreneurial approach to how table tennis should manage its competition platform and positioning, WTT has been tasked with re-imagining a new professional event structure, re-energising the entertainment and fan experience, and re-defining the new era. WTT is seeking a detailed and organised individual who has good interpersonal skills and will be working closely with a team of production professionals. RESPONSIBILITIES: Logistical Coordination
- Support production logistics for overseas events, including travel arrangements, visa processing, accommodation bookings, and onsite office setup.
- Coordinate live remote streaming productions, liaising with commentators, suppliers, and clients.
- Research travel regulations, including work permits and medical requirements.
- Assist in managing production budgets, ensuring cost efficiency in all aspects of event production.
- Prepare pre- and post-event documentation, such as budgets, call sheets, commentary schedules, and reports.
- Collaborate with the Production Manager and Producers on planning and executing production schedules to meet WTT’s standards and timelines.
- Participate in risk management tasks, including drafting risk assessments and ensuring compliance with safety protocols.
- Provide administrative and logistical support to senior team members.
- Coordinate with freelance staff and contractors, assisting in onboarding and ensuring adherence to production guidelines.
- Assist in obtaining quotes and managing relationships with third-party vendors.
- Any other duties as assigned by Management.
- Bachelor’s degree in Film Production, Media, Communications, or a related field.
- Minimum 1–2 years of experience in production coordination, ideally in sports broadcasting or live events.
- Familiar with budgeting, scheduling, and basic project coordination tools.
- Strong organizational skills and the ability to handle multiple tasks under tight deadlines.
- Basic understanding of risk assessment and compliance processes.
- A teamplayer with effective communication skills.
- Experience with production management software and tools.
- Basic knowledge of audiovisual and broadcast equipment is an advantage.
- Willingness to travel and work flexible hours, including weekends and holidays.
- Passion for sport and business;
- Ability to work in multiple languages, with preference for Southeast Asian Languages.
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
