F&B Executive (Administration)

The F&B Executive (Administration) is responsible for providing comprehensive administrative support to the F&B Department, assisting with the coordination of kitchen operations, and ensuring the efficient flow of information within the department and with other stakeholders. This role combines administrative duties with a deep understanding of kitchen operations, requiring excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Administrative Support:

• Maintain and organize files, records, and documents, ensuring confidentiality and easy retrieval.

• Act as a liaison between the Director of Culinary & Beverage Operation (DOCBO), other F&B teams and all relevant stakeholders, ensuring clear communication and timely dissemination of information.
• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation of reports, presentations, and other documentation as needed.

• Support the DOCBO in managing budgetary constraints and cost control measures.
• Support the FNB department in inventory closing procedures administratively
• Support the FNB department in Oracle Fusion Operations.

• Administrative support in special events, catering functions, and menu tastings.
• Help in the preparation of event-related documents, such as menus, seating charts, and schedules.

• Assist the DOCBO in the managing of menus, including typing, proofreading, printing and distribution
• Maintain an organized database of recipes, including updates and revisions as necessary

• Help coordinate staff training and support other staff activities as and when necessary.

• Perform other duties as assigned by the DOCBO.
• Provide backup support to other administrative staff as needed.
• Preparation Menu cards and Tentcards for F&B related events

• High school diploma or equivalent; or related field preferred.
• Previous experience in an administrative role, preferably within a kitchen or hospitality environment.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent communication and interpersonal skills.
• Knowledge of culinary terminology and kitchen operations is a plus.
• Ability to work in a fast-paced environment and handle stressful situations with poise.