Accounts Payable

Full time at AccorHotel in Saudi Arabia

Posted on December 17, 2024

Job details

Key Responsibilities:

Think ahead, developing contingency plans where necessary.
Manage time and resources effectively.
Set and strive to achieve high personal performance standards.
Plan, organize and use a systematic approach to getting things done.
Prioritize actions and manage tasks through to completion.
Maintain a master list of the following:

Water & Electricity meter numbers for Hotel and Employee Housing to ensure that invoices are paid on a monthly basis without failure.
Telephone lines number for the Hotel and Employees to ensure that invoices are paid on a monthly basis without failure.

Operations:

Handle all queries from internal & external customers.
Liaise with Owning Company Auditors.
Communicate openly and clearly both verbally and in writing.
Develop positive working relationships at all levels.
Effectively delegate to get things done.
Carry out any other reasonable duties and responsibilities as assigned.

Administration:

AP Batch update Daily.
Employee vacation payments / final settlements / any other direct payments / General Cashier and Purchasing Manager reimbursement claims 48 hours from the receipt of payment request.
Complete monthly supplier payment run by agreed upon date every month.
DEWA / Telephone invoices must be paid before 15th of every month.
Payment for TECOM fees should be processed by 10th of every month.
Payments for Entertainers / Professional Commission etc. must be processed by 10th of every month.
Reconciliation of AP ledger with General Ledger Daily.
Reconciliation of pre-payment to supplier monthly.
Reconciliation for alcoholic beverage suppliers must be completed before 15th of every month.
Ensure that all payments are backed up with original invoices / approved purchase orders and receiving report.
Ensure that verification of quantity and matching of prices with LPO is done by receiving clerk.
Verify each payable transaction for the accuracy of accounting nominal code.
Telephone invoices must be verified with call accounting system to ensure adequate internal controls.
Unused bank cheques must be kept under lock and key. Logbook must be maintained for withdrawing cheques and must be signed by Financial Accountant.
Ensure that all invoices are stamped with the received date.
Ensure that all payment vouchers are perforated 'Paid' once the payment is processed.
Maintain an up-to-date filing system for the payment voucher as per bank cheque sequence number.
Prepare month-end journal voucher for any reclassification, accruals etc.
Pre-payment to supplier account must be continuously followed up to find out the receiving date for the goods.
Pre-payment to supplier account must be reviewed, reconciled and signed by Financial Controller on or before 5th working day of the month.
All Balance Sheet accounts related to accounts payable must be reconciled and forwarded on or before 8th working day of the month to Financial Accountant for review.

Company Industry:

Hotels
Hospitality

Department / Functional Area:

Accounts
Taxation
Audit
Company Secretary

Keywords:

Accounts Payable

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Hiring company

AccorHotel

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Accounts Payable

Job details

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Hiring company

AccorHotel

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