Project Admin Assistant (Contract) - ALSTOM
Job details
Req ID:471022At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.Could you be the full-time onsite Project Admin Assistant in Doha, Qatar we're looking for?Please note: This is a contract role and is not a direct position with Alstom. The selected candidate will be employed by an external agency/third-party vendor.Your future roleTake on a new challenge and apply your meticulous and systematic expertise in a new cutting-edge field. You'll work alongside dedicated, collaborative, and dynamic teammates. You'll contribute to the seamless integration of project management processes and enhance operational efficiency within the Project & Bid Management department. Day-to-day, you'll work closely with teams across the business (such as Logistics, Finance, and Supply Chain), ensure the accuracy of time sheets and headcount tracking, follow up on sourcing activities including purchase requests and site requests, and much more.We'll look to you for:Follow-up of inventories, purchase requisitionsMaintain professional agenda, arrange meetings and appointmentsPrepare, review, and distribute correspondence, reports, presentations, and other documentsHandle incoming and outgoing communications, prioritizing and responding as appropriateTravel and logistics management; Creation and end-to-end management of all travels in relation with the travel agency and management of VISA processes and expense claimsTake charge of all Purchase Request, Purchase Orders including managing external vendor queriesCoordinate with internal teams to facilitate the flow of information and support cross-functional initiativesOrganize and manage meetings, including agenda preparation and follow-up on action itemsAll About YouWe value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:Bachelor's degree or equivalentExperience or understanding of time sheet managementKnowledge of procurement processes, including purchase requisitions and order managementSkilled in document management, including preparation, review, scanning, and distributionThings you'll enjoyJoin us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:Collaborate with transverse teams and helpful colleaguesWork with cutting-edge project management tools and processes to streamline time sheet comparison and headcount consolidationUtilise our dynamic working environment to foster your professional growth and resilienceContribute to innovative projectsSteer your career in whatever direction you choose across functions and countriesBenefit from our investment in your development, through award-winning learningBenefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)Important to noteAs a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.Job Type: ExperiencedJob Segment: Logistics, Project Manager, Supply Chain, Document Management, Quality Assurance, Operations, Technology
#J-18808-Ljbffr Project & Process Management
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