Faculty Coordinator - Kilkenny (part-time)

Title: Faculty Coordinator Department: RCSI Student Academic and Regulatory Affairs Post: 0.5 FTE RCSI Location: St Lukes General Hospital, Kilkenny Reporting to: As part of the RCSI Student, Academic and Regulatory Affairs team and the RCSI Dean of Undergraduate Studies or nominee The Royal College of Surgeons in Ireland (RCSI) is a private, self-financing, not-for-profit medical and surgical college headquartered in Dublin (Ireland) with global reach through its overseas medical universities and health care centres in the Middle East, the Far East and Africa. Since its foundation in 1784, it has played a leadership role in Irish surgical and medical education. Currently, it operates the largest Medical School in Ireland and provides undergraduate education in Physiotherapy, Pharmacy, and Nursing. In addition to Surgery, it also provides postgraduate training and education in Radiology, Dentistry, Nursing & Midwifery, Sports and Exercise Medicine, Healthcare Management and Leadership, and has an Institute of Research. RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2021-2024" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Objective of the post: We are looking for a highly motivated individual for the role of faculty coordinator in our Student, Academic and Regulatory Affairs team based at St Lukes General Hospital Kikenny. The successful candidate will help coordinate the local teaching schedule, provide administrative support and manage queries for students and staff within the hospital. In order to provide effective and efficient services it is expected that the successful candidate be flexible in terms of hours of work. Specifically the duties of the post will include: Provide end to end administrative support for staff of the hospital who participate in the teaching programmes. Provide end to end administrative support for students on rotation in the hospital to ensure the core teaching programmes are successfully implemented. Ensure student and staff queries are handled politely, accurately and in a timely manner, and that agreed service levels are achieved. Provide administrative support to RCSI honorary and academic staff to enable high quality teaching and learning. Provide administrative support that enables the successful delivery of all forms of examinations, courses, educational meetings and prize nights. Provide induction information for each group of students as they commence in the hospital on clinical placement. Ensure that the students are made aware of and are compliant with hospital policies and procedures. Assist in the set-up for tutorials and educational seminars within the hospital. Assist in the updating and maintenance of records. Develop strong working relationships with students and internal stakeholders. Ensure accuracy and consistency of all administrative process. Organise timetabling and scheduling of teaching at St Lukes General Hospital Kilkenny. Liaise with hospital consultants and NCHDs to ensure students integration into clinical teams in the hospital Organise the attendance of students at learning and assessment activities. Organise the notification, preparation and selection process for student research attachments and electives as required. Assist students during their research attachments in the hospital. Liaise with the Student Academic & Regulatory Affairs (SARA) department in the co-ordinating of the teaching schedule, examinations and continuous assessment. Liaise with the SARA Office in the recruitment of examiners. Organise and attend meetings as requested by the Undergraduate Dean or nominee. Arrange Departmental Teaching meetings. Attend training and development courses as may be required from time to time. Represent the best interests of St Lukes General Hospital Kilkenny and RCSI at all times. Perform such other duties as may be required. Be flexible and responsive to the needs of staff and students. Key Requirements/Competencies: Team Player - works collaboratively with others to maximise individual and team effectiveness in order to achieve required service levels. Professional integrity and competency in dealing with highly confidential and sensitive materials. Ability to work independently while aligning and collaborating closely with clinical and administrative colleagues Student focused. High level of accuracy and attention to detail. Excellent interpersonal skills. Good written and verbal communication and reporting capability. Manages tasks and time and establishes courses of action to achieve project objectives and deadlines. Responds effectively to changing needs and circumstances. Puts forward own ideas and recommendations. Solving every-day student and staff issues by quickly identifying possible corrective measures and recommending the best solution. Person Specification: The successful candidate will be able to demonstrate the following: Capable of archiving and maintaining teaching materials and equipment for continued use. Very Strong IT skills especially MS Office: Excel PowerPoint, access, and E-Learning systems, with previous experience on Moodle an advantage An effective communication style appropriate to audience and situation. Ability to make decisions and meet deadlines. Flexibility to work irregular hours on a regular basis. Experience and a proven track record working in an academic administrative environment would be an advantage. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee: Minimum of 20 days annual leave, plus an additional 6.5 Privilege days (pro-rated for part-time) Flexible/hybrid working options for colleagues across many roles Additional leave options incl. paid maternity leave, paternity/parental leave, study leave 7% Employer pension contribution Onsite gym €10 per/mth incl. classes and PT sessions (in Dublin city) Childcare support 20% discount at Giraffe Free eye test and annual flu vaccination TaxSaver commuter tickets and Bike to Work schemes A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ' Competitively priced café and restaurant Equality, Diversity & Inclusion forums, and network groups Employee assistance programme with Spectrum Life Learning and Development training programmes incl. LinkedIn Learning for career progression Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events Application Process Please apply online by close of business on Dec 3rd 2024 with your CV and Covering Letter to