Executive Assistant to Group CEO

PA, EA & Secretarial (Administration & Office Support) Full time

• Executive Assistant to Group CEO and Senior Leadership Team
• Location: Box Hill, Victoria
• Full-Time | Ongoing | Competitive Salary | Purpose-Driven Opportunity

Are you a proactive and dynamic professional with a talent for managing complex schedules and supporting senior leaders in their mission to make a real difference? Do you thrive in fast-paced environments and enjoy being the linchpin that connects the dots across teams? Are you an experienced Executive Assistant with knowledge in Law? If you're ready to take your organizational skills to the next level, we have an exciting opportunity for you to become the Executive Assistant to our Group CEO and Senior Leadership Team at St Vincent de Paul Society Victoria. About Us At St Vincent de Paul Society Victoria, our 12,000+ volunteers work on the frontlines, providing essential services to the most vulnerable in our community. From Vinnies Shops and Soup Vans to mental health support, youth programs, and home visitation, our initiatives are designed to offer dignity, hope, and a pathway for individuals to regain control of their lives. For over 160 years, we’ve been a trusted charitable organization committed to social justice and community welfare. Now, we’re looking for an Executive Assistant to help our CEO and Senior Leadership Team continue this important work. This role offers a unique opportunity to support senior leaders while playing a key part in driving impactful community outcomes. The Role As the Executive Assistant, you’ll be at the centre of the CEO’s office, ensuring smooth day-to-day operations and providing high-level support across a range of critical functions. You’ll manage schedules, coordinate meetings, prepare executive reports, and oversee key projects, ensuring that the leadership team can focus on the Society’s mission. Your ability to balance multiple priorities with grace, professionalism and confidentiality will be crucial to the success of this role. Your Key Responsibilities Will Include:

• Managing the daily operations of the CEO’s office, including scheduling, correspondence, and stakeholder communication.
• Supporting the Senior Leadership Team with meeting coordination, minute-taking, and following up on action items.
• Preparing executive papers, reports, and high-level presentations.
• Acting as the liaison between internal teams, government departments, and external community service partners.
• Coordinating travel arrangements, events, and off-site meetings.
• Maintaining strict confidentiality while managing sensitive information.
• Identifying and implementing process improvements to boost administrative efficiency.

What We’re Looking For We’re seeking an experienced and resourceful professional with a passion for supporting leadership and a commitment to social impact. The ideal candidate will possess:

• A tertiary qualification in Business Administration or Law (or equivalent).
• Proven experience providing executive support in a dynamic environment, preferably within the not-for-profit sector.
• Proven ability to understand, and or draft legal documents.
• Exceptional organizational skills, with the ability to juggle multiple deadlines and priorities.
• Strong written and verbal communication skills, able to engage effectively with a diverse range of stakeholders.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel, Outlook) and experience in project coordination (SharePoint experience is a plus).
• A proactive, solutions-focused mindset with the ability to work independently.
• High emotional intelligence, professionalism, and discretion.

What’s in It for You?

• Salary Packaging Benefits: As part of the community sector, you’ll receive tax benefits that significantly increase the value of your salary.
• Hybrid Work Model: Flexible working arrangements allow for a balance between office and remote work.
• Family-Friendly Culture: We believe in supporting our employees and their families, providing an inclusive and positive work environment.
• Collaborative, Values-Driven Workplace: Join a team committed to social justice, innovation, and making a lasting impact.
• Professional Growth: Work with talented colleagues who are eager to share their knowledge and support your career development.

This is more than just a job; it’s an opportunity to contribute to the future of a highly respected charitable organization and support meaningful community change. If you’re ready for a challenge and the chance to make a real difference, we’d love to hear from you. How to Apply If this sounds like the role for you, please submit your CV along with a cover letter outlining your qualifications and how your experience aligns with the key requirements outlined in the Position Description. Apply now and become a key part of our team at St Vincent de Paul Society Victoria! Please note: Pre-employment checks, including reference checks, a national criminal history check, and a Working with Children Check, will be required prior to any offer of employment. We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions. #J-18808-Ljbffr