Administrative & Logistics Assistant
Job details
**J**ob Description
- Screening phone calls and routing callers to the appropriate party.
- Greet and assist visitors.
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain Clients, Supplier and government contact lists
- Manage, log and track inventory regularly
- Act as the point of contact for internal and external clients
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Participate in developing department goals, objectives and systems
- Maintain an employee database that generates reports depending on managements requests (Time Sheet & Attendance, employee activities report, salary reports, employee assessments)
- Process and update employee information (Residency permits, biometrics, etc.)
- Basic bookkeeping and payroll management.
- Liaise with customs, shipping, government entities related to company products (Registration, clearance, arrange transportation of products, etc.)
- Assist the office with processing Tenders.
**Salary**: QAR5,000.00 - QAR8,000.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you able to work 8am to 6pm Sundays to Thursdays consistently?
- Are you able to maintain a professional attire and attitude at the work place?
**Education**:
- Bachelor's (required)
**Experience**:
- Human Resources: 2 years (preferred)
- Administrative: 3 years (required)
- Logistics: 3 years (required)
**Language**:
- English (required)
License/Certification:
- Qatar Driving license (preferred)
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