Personal Assistant to General Manager
Job details
Job Description - Personal Assistant to General Manager (HOT0AX2T)Work Locations: Hilton The Pearl Doha, Qatar, The Pearl, Doha 500200A Personal Assistant to the General Manager is responsible for providing the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.What will I be doing?As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:Opens incoming mail, date stamps, and distributes accordingly.Sends outgoing mail both interoffice and outside of the hotel.Routes mail, faxes, and other printed matter.Prepares and types correspondence and fairly complex numerical/financial reports as instructed.Prepares correspondence on behalf of the management.Duplicates, copies, distributes, and mails materials for the office.Orders and maintains office supplies and equipment.Maintains files and equipment in an orderly and professional manner.Uses the property's email system and maintains their email box, as per policy.Appropriate business use of telephone and voice mail system.Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.Scrutinizes and handles Guest satisfaction scores/Guest Assistance on a regular basis.Schedules meetings and records meeting minutes.What are we looking for?A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:Two years of similar experience.Strong organization skills, multi-task oriented and good time management.Ability to read, listen, and communicate effectively in English and in writing, using correct grammar, spelling, and sentence structure.Prepare official correspondence on behalf of management for both internal and external communications verbally and in writing.Ability to sit for extended periods of time and continuously perform the essential job functions.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy.Ability to type 60 words per minute.Ability to effectively transcribe information from handwritten memos and recordings.What is it like working for Hilton?The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World's Best Workplaces.We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members' unique perspectives and voices—along with those of our Guests, Owners, Suppliers, and Partners—to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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