Office Management Senior Assistant
Full time
at ENGINEERINGUK
in
Saudi Arabia
Posted on November 6, 2024
Job details
You will need to login before you can apply for a job. View more categories View less categories Sector Construction and Building Services Role Senior Executive Contract Type Permanent Hours Full Time Position status: This opportunity is for a secured role that is due to commence in January 2025 subject to approval. If you would like to be considered as we progress with this position, please click to apply. At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit ourstrategy site. Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. This position will be part of the HR team at Mace Arabia. Our values shape the way we consult, and define the people we want to join us on our journey, they are:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity for our people to excel
- Delivering a of high-quality front-of-house service including welcoming visitors to the office, responding to questions, answering callers' queries, and redirecting them as required. This also involves managing post, courier deliveries and dispatch, as well as maintaining the presentation of the front of house area.
- Conduct of Office Walkthroughs which involve reviewing the ongoing quality and safety of office environment, report and follow-up on any office maintenance or cleaning issues discovered, and organizing contractors in support of construction or repair work as required.
- Supporting the day-to-day organization of Office Mgmt. support staff, drivers, vendors as directed. Also supporting the execution of office moves and relocations.
- Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
- Purchasing of supplies for RHQ and wider Mace Programmes including printing, stationary, pantry supplies, HSE PPE, and other office requirements, and preparation of POs, review and approval of subsequent invoicing.
- Supporting the delivery of RHQ and other team events & provision of day-to-day admin support to Mace RHQ LT.
- Supporting the employee exit process by tracking the prompt return of company assets.
- Day to day administration of RHQ/Mace carpool including maintenance of booking tool - organisation, and coordination of drivers, Invoice review and calculation of recharges to Mace Programme budgets and Organizing car maintenance and cleanliness.
- Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia including managing bookings, cancellations, updates for flights and accommodation (International & Domestic), arranging arrival welcoming services and coordinating first-day transport services. Additionally, it involves managing data to ensure accurate reporting and recharging of costs associated with the above referenced services
- Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
- Relevant experience in an administration role.
- Relevant bachelor's degree (or equivalent).
Company
If you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.
Fortune favours the brave - and so do we
At Mace we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world. You might be part of our healthcare team delivering critical hospital care units, or our education team creating schools to inspire our future leaders. You could be a graduate working on the world’s tallest building, or be managing the construction of world-leading cultural landmarks. Whatever your passion, we have an opportunity that will bring out the best in you.At Mace we want you to feel comfortable from day 1, so for any questions about a career at Mace, including application advice, please contactpaul.deaville@macegroup.com for a confidential chat.
Our clients say that it’s our people that make the difference
Our people think harder, do better and go further. Every day at Mace is an opportunity to think and do things differently. We were founded more than 30 years ago, and every day our entrepreneurial culture plays a huge role in our success. We exist to seek out the world’s most interesting projects that challenge and excite us. We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture. At Mace you can deepen your knowledge, expand your skills, see the world and get to work with both inspiring colleagues and influential clients – whatever your passion, we have an opportunity that will bring out the best in you. But don’t just take our word for it; below you can see what some of our people had to say.Reward and recognition
We invest in our people and provide a strong benefits package, which in the UK includes:- 22 days of holiday, plus two ‘Mace Days’ to support work-life balance, bank holidays and December holiday shut down
- Contributory pension scheme
- Life assurance
- Highly competitive maternity and paternity package
- Reimbursement of professional subscriptions and membership fees
- Season ticket loan
- Annual health screening
- Private medical insurance
- Sponsorship of education schemes (on approval)
- Continuous on the job training and development
- Cycle to work scheme
- Our international benefit packages are comparable. Please contact our recruitment team for more information.
Support for disabled employees is provided by:
Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues. Enabled at Mace – employee network. Its aims are to support its members and, to "to raise awareness and remove barriers around disability, neurodiversity and other impairments” to support their aim to create an inclusive and diverse workplace for everyone. Disability Confident – We are using the requirements of the government scheme to create an inclusive environment for disabled job applicants and existing colleagues. Clear Assured – an externally verified accreditation around equality, diversity and inclusion practice across our business, driving improvements to our policies, processes and practices. Recite Me – an assistive technology tool that provides access support to all employees. It is located on our intranet site, our website and job vacancy platform. Mace are member of the Business Disability Forum, giving access to a wide range of resources and information. Our line managers have access to their confidential support line. Silver Clear Assured Award ridi - Recruitment Industry Disability Initiative Awards 2021 - Highly Commended Category Create a job alert and receive personalised job recommendations straight to your inbox. #J-18808-LjbffrApply safely
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