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EDMS Manager

Full time at Hill International in Saudi Arabia
Posted on November 5, 2024

Job details

General Description of Role and Responsibilities:

  • Gathering information and designing the implementation of the EDMS.
  • Coordinating with project stakeholders to ensure that the EDMS implementation and operation is in compliance with project requirements.
  • Maintaining the EDMS database and all related metadata and files in coordination with the Document Control Department.
  • Acting as the PoC for all EDMS functionality. Providing training to new users and full functional support.
  • Creating workflows and monitoring their process, flagging delays and issues.
  • Submitting documents and creating transmittals through EDMS.
  • Processing incoming and outgoing documents and correspondences (Contractors/ PMS / Client).
  • Accurate filing of project data, developing reports and dashboards, and managing the existing filing register with relevant codes and reference numbers.
  • Maintaining the Document Control data and files as per archiving policies.
  • Enhancing knowledge with the established Electronic Document Management System to ensure that project information is accurate, controlled, transmitted, filed, and registered for optimized tracking and retrieval. Processing project documents (hard and digital copies) per the Document Management Plan, Procedures, and Guidelines.
Qualifications, Experience, Knowledge, and Skills:
  • Diploma or Degree in a related field.
  • 15 years of previous experience working in a Document controlling capacity.
  • Excellent knowledge of Microsoft Office.
  • Strong communication skills.
  • Aconex, SharePoint, and PMWeb experience is preferred.
  • Basic understanding of Windows Servers.
  • Proficient in Excel for presentation and interpretation of data quickly.
  • Knowledge of basic SQL and regular expressions will be an added advantage.
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