Irish Aid Programme Coordinator

C3 2021 Our vision, our mission and our work are all defined by one goal - ending extreme poverty, whatever it takes. We believe that no-one should have to live in fear that they won't have a home to sleep in or enough food to feed their children. For over 50 years we have been working with the world's poorest people towards this goal. Today we are a team of over 4,400 highly skilled and dedicated professionals from 50 countries who share an exceptional depth and diversity of experience. We want committed, values driven staff to join our Dublin team and are currently looking for an Irish Aid Programme Coordinator to be part of the Institutional Funding Support Unit (IFSU) within the International Programmes Directorate (IPD). We are committed to providing our staff with the skills needed to excel in their jobs. Concern offers in-house management and leadership courses and tailored organisation-wide learning opportunities both in-person and online. All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role. Our culture is values driven and friendly. A global engagement survey conducted in 2022, responded to by 3,577 of our staff, showed that 89% of our staff would happily recommend Concern as a great place to work and 94% are proud to tell people that they work for Concern. Our office is in Dublin 2 and we are currently working a hybrid model (50% remote working) and offer flexi time. The job: As a member of the Institutional Funding Support Unit (IFSU) team, the Irish Aid Programme Coordinator is responsible for internally coordinating the implementation, communication and reporting on Concern's Ireland Civil Society Partnership (ICSP) 2023-2027. This will involve collaboration with various Directorates including International Programmes, Emergency, Strategy, Advocacy and Learning (SAL), Finance, Compliance, Communications and Global Citizenship Education. If you join us, this is what you will be doing: As organisational focal point for Irish Aid, specific tasks will include: Coordinating the implementation of the Long-Term Development (LTD) stream within the Ireland's Civil Society Partnership (ICSP) programme including: Supporting technical advisers on the promotion of learning and research across countries receiving LTD funding; Working with the Grant Compliance Unit (GCU) to raise awareness and answer questions on donor rules and compliance; Providing clear guidance on reporting requirements to country teams; Supporting countries' requests for modifications of their programmes. Leading an internal coordination group with humanitarian colleagues (on the Chronic Humanitarian Crises (CHS) and Acute Humanitarian Crisis (AHC/ACS) streams) and Global Citizenship colleagues as well as Concern's Finance focal person for Irish Aid and M&E advisor. Coordinating the timely production of information for the Annual Report including setting internal deadlines, developing internal templates, providing feedback and support on narrative reports, financial reports and results frameworks and consolidating information into the Irish Aid-provided format to a high standard. Supporting and tracking the achievements of benchmarks and commitments agreed to within the ICSP memorandum of understanding (MOU) and annual contract including strategic objectives and organisational initiatives such as the climate allocation, crisis modifier, beneficiary and transfer management system (BTMS), locally-led development and nexus. Supporting and guiding a mid-term evaluation and any other evaluations of the programme. Supporting the Director of International Programmes on regular and ad hoc Irish Aid related tasks. Building relationships with internal stakeholders. Visiting country programmes as required. External representation: Specific tasks will include: Supporting inputs required for donor meetings as requested including the programme and governance bilateral meetings and attending external donor meetings as required. Liaising with Concern's Irish Aid counterpart on operational matters as needed. Actively engaging with the Dchas Results Working Group and any other relevant external groups and reporting back information to relevant Concern teams. Information Management: Monitor ICSP programme budgets and expenditure across programmes and countries in collaboration with Finance, and liaise with Desk Officers and Regional Directors to ensure expenditure is in line with agreements and request amendments as necessary Ensure the completion of data for all Irish Aid funded programmes on Concern's internal Grant Management System (GMS). Provide and coordinate internal information updates requested by management. Ensure and support the production of content on Concern's website and Knowledge Hub. IPD and IFSU Support The Institutional Funding Support Unit (IFSU) includes three Institutional Funding Specialists (one based in Brussels), a Contracts Funding Specialist (based in London), the Irish Aid Programme Coordinator and a Funding Support Officer. This is a dynamic and busy team working across a number of locations and donors. As a member of this team you will be expected to: Actively participate in monthly IFSU team meetings and in regular IPD meetings providing relevant updates on the Irish Aid programme. Provide induction for new staff on Irish Aid and the ICSP programme as requested. Cover the duties of other IFSU team members when on leave or on work-related travel. Provide cover within the wider International Programmes Directorate e.g. Desk Officer cover if required. Contribute donor intelligence and updates to Funding Teams in the UK, US and South Korea through Concern's internal quarterly Funding Newsletter, Funding Coordination meetings and annual funding meetings. Uphold and promote Concern's values, including our workplace equality, diversity and inclusion values. Any other duties as assigned by your line manager. Skills you will bring: Essential Undergraduate qualification in field related to humanitarian, development or international affairs. A minimum of three years' experience in an INGO or similar organisation based in the Global South. Highly motivated, uses initiative and works proactively. Excellent interpersonal skills. Excellent writing skills. Excellent attention to detail. Strong communications skills and team player. Ability to work on own initiative. Good financial ability and understanding Strong understanding of Results-Based Management (RBM). Desirable: Experience and knowledge of donor requirements an advantage, especially Irish Aid and EU compliance Previous experience in a similar role an advantage Experience of Microsoft dynamics and sharepoint systems. French language. You will report to the Institutional Funding Support Unit (IFSU) Manager and work with members of the IFSU team, Desk Officers within the International Programmes Directorate (IPD), the M&E Advisor, Emergency Directorate, Strategy, Advocacy and Learning (SAL) Directorate, Finance, Compliance and Communications. The salary is from €54,500 - €62,286 (global band 6) and this is a permanent contract. We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality. If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date. If you have any concerns about our recruitment process and need particular assistance - for example if you have a visual impairment or are neuro-divergent - please let us know and we will do our best to accommodate you. Important information: Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here . These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern's core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking. During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation. You have certain rights under data protection legislation. 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