Assistant Finance Manager
Job details
DescriptionPosition at The Hamilton International SchoolISP Assistant Finance Manager Role ProfilePurpose of RoleThe Assistant Finance Manager's role is to assist the Finance Manager with a range of administrative and financial tasks. These may involve assisting with billing invoices, preparing budgets, managing cash flow, and requesting information from colleagues regarding purchase orders.ISP PrinciplesBegin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.ISP Assistant Finance Manager Key ResponsibilitiesAssist the FAM in overseeing the financial operations of the school.Prepare reports on the school's financial performance.Develop and implement systems and controls to ensure accurate financial data processing.Assist in the preparation of the annual budget and forecasting process.Manage the day-to-day processing of the accounts payable, accounts receivable and treasury functions.Compile audit requirements for the annual, Transfer Pricing or GTA audits and attend to audit queries.Approve purchase requests within the budgeted allocations.Review balance sheet reconciliations for completeness.Prepare the payroll in Pay lite monthly.Ad hoc duties as required.Review all supplier reconciliation monthly prior to payments.Manage all Capex spend across the school and ensure accurate recording thereof.Assisting with parent queries daily.Act as a backup for the Senior Accountant and Accountant as and when required.Managing debt collection and contacting debtors for overdue debt.Other ObjectivesMaintain and improve financial records.Assist in the preparation of financial reports per ISP deadlines.Contribute to the development of financial strategies.Provide support to the FAM and the Senior Accountant and Accountant.Liaise with internal and external stakeholders.Ensure compliance with relevant regulations.Other duties and responsibilitiesAny other duties that the Principal may from time to time ask the post-holder to perform.Position RequirementsEducation:Bachelor's Degree in FinanceFinance specific certificationExperience: Minimum 4 years' experienceLanguage:English is mandatoryArabic is an advantageSkills, Qualifications and ExperienceExcellent communication and people skills at all levelsAbility to coordinate and collate dataHealth and Safety AwarenessEnergetic and enthusiasticA dynamic, positive approach to deliver the school's visionSelf-motivation and ability to take initiativesDemonstrate an understanding of & commitment to our best practice modelGood knowledge and information of school operationsSkilled in the use of finance and accounting systemAbility to establish and maintain effective working relationships with staffPresentation skills with the ability to present information in a concise and professional mannerOrganization skills: well organized and able to prioritize tasks and workloadCustomer serviceCritical thinkingAbility to negotiate, persuade and motivate othersWilling attitude to be a part of the school teamStrong sense of professionalismSafeguarding and welfare of childrenA collaborative team-player with excellent interpersonal skillsBehaviour managementDemonstrated competency to use computer applications related to the role, including word processing and spreadsheet applicationsRecord keeping and report preparation methodsInterpersonal skills including tact, courtesy and patienceCustomer focusedWillingness to undertake appropriate Professional DevelopmentAttributes:Empathetic listener and patientIntegrity and confidentialityInternationally mindedEmotional intelligenceIntercultural awareness, creativeFlexible and a can-do attitudeISP Leadership CompetenciesYou consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.Resilience. Can deal with setbacks and challenges calmly and effectively.Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.ISP Commitment to Safeguarding PrinciplesISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.ISP Commitment to Diversity, Equity, Inclusion, and BelongingISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
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