Job details
Legal Secretary - Bilingual Arabic & EnglishDescriptionRole PurposeTo provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents).Main ResponsibilitiesProactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.)Client intake administration (e.g. AML, engagement letters)Provides billing support to attorneysProactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings)Manage in-box, assist with email filing into iManage, as well as supporting hard copy filingSupports client activities and is in direct contact with clients and their assistantsProactively builds and coordinates relationships with E2E services, other BM secretaries, and teamsDocument production for urgent jobs which are not suitable to be done by Document ServicesProvides administrative support at meetings, capturing outputs and following up as neededSupports junior members acting as buddy/mentorUndertakes specific practice group tasks and requirementsAbout The TeamFunctionOur Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services. This role will report to the Office Manager.About The CandidateTechnical Skills, Qualifications and ExperienceBilingual (Arabic / English) with at least 5 years of experience working in a legal sector or other professional services environmentProficiency gained through job-related training and work experienceStrong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)Ability to problem solve based on standard ways of operatingAbility to manage competing tasks and demandsProactively seeks to upskillAbility to establish and maintain effective working relationships; a team playerStrong communication skills, both written and verbalWork requires continual attention to detail in completing assignmentsPersonal QualitiesKnow HowKeeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fieldsDemonstrates the ability to identify the real issue and anticipate requirements and potential consequencesAble to move through a variety of tasks requiring different approaches, knowledge, and expertise with agility of mind and capacity for analysis and synthesisDedicationDriven by a strong personal sense of integrity and upholds exemplary quality standardsPrepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possibleHardworking and diligent with a keen understanding of client demandsDemonstrates composure when dealing with difficult situationsPersonal ImpactCreates a positive impression at all times; develops relationships through collaboration and reciprocityNegotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromiseInvests in, nurtures, and builds a network of productive relationshipsHumanityRespectful to others, regardless of their position, and earns the respect of others by being transparentHas care and concern for others and a genuine interest in others as peopleTreats delicate or confidential issues with grace and discretionWhy Join Us?Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard.To ApplyAt Baker & McKenzie we welcome direct applications. Please click on the Apply button on this advertisement to complete the application form. For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, David Roberts, Recruitment Manager, on david.roberts@bakermckenzie.com.NO AGENCIES PLEASEPlease note Baker & McKenzie does not accept unsolicited CVs.Commitment to Inclusion, Diversity & EquityBaker McKenzie helps clients overcome the challenges of competing in the global economy. We solve complex legal problems across borders and practice areas. Our unique culture, developed over 65 years, enables our people to understand local markets and navigate multiple jurisdictions, working together as trusted colleagues and friends to instill confidence in our clients.
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