Job details
ABOUT JOB
The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers. In this role, you will support the HR Executives and Medical Office, the Employee Engagement Center of Expertise, the SVP Corporate Communication, and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.
Primary Responsibilities: Includes but is not limited to the following activities:
Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role.
Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
Manages complex travel agendas.
Completes and submits expense reports.
Creates and develops Excel spreadsheets.
Coordinates company events/meetings.
Creates confidential documents.
Maintains highly confidential information.
General office management.
Manage yearly functional agenda.
Participates in the department's continuous improvement initiatives.
Manages administrative orders and building requests as well as IT requests.
Prepares visitors' agendas, reservations, and travel arrangements.
Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
Supports the onboarding of People & Culture team members. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
Performs other duties as assigned.
Education, Skills, & Experience:
High school diploma/GED with 8+ years of increasing levels of executive administrative experience.
Experience supporting Executives in Human Resources of a large global company highly preferred.
Experience with SAP, Concur, Egencia preferred.
Experience supporting invoices/PO and budget management preferred.
Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook) preferred.
Strong Outlook and calendar management skill is critical.
Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office.
Are you interested in this position? Apply by clicking on the "Apply Now" button below!
#J-18808-Ljbffr Marketing & Media
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
Hiring company
Confidential
-
Human Resources Management Course Brentwood Open Learning CollegeAED 97
AED 1,028Duration: 80 Hours -
Level 3 Diploma in HR Management Alpha AcademyAED 97
AED 1,028Duration: Upto 1 Day -
CIPD Level 5 Senior People Management We-are-HRAED 9,440Duration: Upto 18 Months Live virtual classroom
-
CIPD Level 7 Strategic People Management We-are-HRAED 16,584Duration: Upto 22 Months Live virtual classroom
Similiar Jobs that might interest you
Assistant Mechanic (Onshore/Offshore)
International Development Company Manpower Supply... other mechanical equipment and tools on assigned onshore/offshore drilling rig and assists in ...
UAE - Abu Dhabi 7 days ago
Assistant Rig Manager (Onshore/Offshore)
International Development Company Manpower Supply... preferably Petroleum or Mechanical Engineering complimented with ... life-saving and onshore survival. Minimum Experience & ...
UAE - Abu Dhabi 7 days ago
Assistant Electrician (Onshore/Offshore)
International Development Company Manpower SupplyJOB PURPOSE: Carry out routine checks and undertake minor repairs on electrical equipment and to participate in ...
UAE - Abu Dhabi 7 days ago
... role as Cementing Operator Assistant I. You will assist during the ... tools. You will also assist in performing pre- and ...
UAE - Abu Dhabi 7 days ago
Survey Manager
Global Projects Services AG... offshore Survey Teams are balanced in terms of experience and competence • Assist ... may enhance offshore Survey operation • ...
UAE 7 days ago
Trainee Operations Coordinator (UAE National)
Oceaneering... of an offshore oilfield, from ... Assist Operations Manager with preparing permanent and ad-hoc leaver forms. • Assist ...
UAE - Dubai 7 days ago
Senior Engineer - Piping Flexibility
NES Fircroft... infrastructure sectors, both offshore and onshore for a ... ; Provide technical support; Assist, when necessary, engineering ...
UAE - Abu Dhabi 7 days ago
PCCSU Coordinator
Wood... accepted for commissioned. Assist with the ... understanding of instrumentation, mechanical, electrical, and operations ...
UAE - Dubai 7 days ago
Material Engineer
HUB Abu Dhabi UAE 9... Linepipes and Fittings Supply Assist MPQT, review/comment ... and external corrosion mechanisms, taking into account ...
UAE - Abu Dhabi 7 days ago
Naval Engineer
Global Projects Services TAT... , Engineering analysis for Offshore installation Apply and ... department engineering activities Assist the Naval Architect ...
UAE - Sharjah 7 days ago
T&I Senior Engineer - Offshore
NES Fircroft... critical offshore activities (fleet mobilization, load-outs, offshore ... study remedial actions. Assist Project Management ...
UAE - Abu Dhabi 7 days ago
... with supplier as required Assist Procurement Department with ... of the fundamentals of offshore instrument and control ...
UAE - Abu Dhabi 7 days ago
Lead Piping Engineer
Wood... solutions. Ensure recognized offshore/onshore engineering practices ... s degree in mechanical engineering More than ...
UAE - Abu Dhabi 7 days ago
... experience in the Offshore/Onshore Oil & Gas industry, ... Brownfield oil / gas offshore projects. Participation with ...
UAE - Abu Dhabi 7 days ago
Instrument Engineer
Saipem... Participate to P and ID mechanization Validate Vendor control valves and ...
UAE - Abu Dhabi 7 days ago
Senior Petroleum Engineer
NES FircroftHello, Greetings from NES Fircroft !! We have an opportunity with one of our reputed client in Dubai for the position ...
UAE - Dubai 7 days ago
Electrical Engineer
ConfidentialMinimum Requirement: As a successful candidate, you will hold a Bachelor degree in electrical engineering. You should ...
UAE 7 days ago
JOB Summary We are seeking an experienced and dynamic Supply Chain Manager to oversee and optimize supply chain ...
UAE 7 days ago
Senior Engineer Piping & Layout
NES Fircroft... and infrastructure sectors, both offshore and onshore for a Piping ... Oil&gas and/or Offshore Fixed Platform project ...
UAE - Abu Dhabi 7 days ago
Why are you reporting this job?
Job has expired Cannot view this pageAlternatively, you may click on the link below or copy/paste it into your browser.
https://en-ae.whatjobs.com/coopob__cpl___411_1549617__2112_9e9f2a44cc07b489737bf4653409e8f5?utm_source=2112&utm_medium=feed&keyword=Executive-Assistant-HR&location=-United-Arab-Emirates