Administration Officer

Full time at a Laimoon Verified Company in Qatar

Posted on September 21, 2024

Job details

You will be responsible for providing a range of administrative, logistical and organizational support to the VP's as well as the whole team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs/ interviews/ SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals, drafting correspondences with internal and external stakeholders. To effectively support the preparation of reports and handle special projects related to the activities of the department while tactfully handling any highly confidential and sensitive correspondence requiring a high degree of discretion.Roles and ResponsibilitiesManage and co-ordinate internal and external communications including handling all calls to VP's office in an efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the VP.Act as first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to VP taking follow-up action where appropriate.Act as the link between Finance department and other related QR departments as well as external stakeholders.Provide confidential administrative support ensuring smooth and effective day-to-day operations to the VP including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, establishment and maintenance of filing systems, diary management, photocopying, faxing, and any other related duties.Arrange internal and external meetings and provide necessary administrative support such as preparation of materials, charts & reports, take minutes and distribute as required.Ensure daily schedule is properly planned and line manager is briefed on his/her daily schedule and venue. Responsible for generating business documentation, including but not limited to report writing, presentation creation, and spreadsheet preparation and distribution.Make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.Plan, organize and prioritize tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.QualificationsAbout youBachelor's Degree or Equivalent with Minimum 4 years of job-related experience.Excellent relationship and networking skills.Excellent command of English Language.Proven commercial skills and business acumen.Ability to develop a good network within QR.Strong decision-making and problem-solving skills.Excellent planning and time management.Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).Ability to work independently, as well as part of a team.An eye for detail, including when under pressure.About Qatar Airways GroupOur story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before. So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

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Administration Officer

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Confidential

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