Associate Associate

Role Purpose The purpose of the role is to provide effective technical support to the process and actively resolve client issues directly or through timely escalation to meet process SLAs. Do

1. Support process by managing transactions as per required quality standards
   1. Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner
   2. Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue
   3. Update own availability in the RAVE system to ensure productivity of the process
   4. Record, track, and document all queries received, problem- solving steps taken and total successful and unsuccessful resolutions
   5. Follow standard processes and procedures to resolve all client queries
   6. Resolve client queries as per the SLA’s defined in the contract
   7. Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients
   8. Identify and learn appropriate product details to facilitate better client interaction and troubleshooting
   9. Document and analyze call logs to spot most occurring trends to prevent future problems
   10. Maintain and update self-help documents for customers to speed up resolution time
   11. Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution
   12. Ensure all product information and disclosures are given to clients before and after the call/email requests
   13. Avoids legal challenges by complying with service agreements

1. Deliver excellent customer service through effective diagnosis and troubleshooting of client queries
   1. Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions
   2. Assist clients with navigating around product menus and facilitate better understanding of product features
   3. Troubleshoot all client queries in a user-friendly, courteous and professional manner
   4. Maintain logs and records of all customer queries as per the standard procedures and guidelines
   5. Accurately process and record all incoming call and email using the designated tracking software
   6. Offer alternative solutions to clients (where appropriate) with the objective of retaining customers’ and clients’ business
   7. Organize ideas and effectively communicate oral messages appropriate to listeners and situations
   8. Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs

1. Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client
   1. Undertake product trainings to stay current with product features, changes and updates
   2. Enroll in product specific and any other trainings per client requirements/recommendations
   3. Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
   4. Update job knowledge by participating in self learning opportunities and maintaining personal networks

Stakeholder Interaction

Stakeholder Type	Stakeholder Identification	Purpose of Interaction
Internal	Team Leaders	Performance review
HR	Hiring and employee engagement and retention
Training Team	Capability development
Technical Lead	Training, issue escalation/ resolution
External	Client	Query Resolution

Display Lists the competencies required to perform this role effectively:

• Functional Competencies/ Skill
  • Process Knowledge - Knowledge of assigned process, tools and systems - Foundation to Competent

Competency Levels Foundation Knowledgeable about the competency requirements. Demonstrates (in parts) frequently with minimal support and guidance. Competent Consistently demonstrates the full range of the competency without guidance. Extends the competency to difficult and unknown situations as well. Expert Applies the competency in all situations and is serves as a guide to others as well. Master Coaches others and builds organizational capability in the competency area. Serves as a key resource for that competency and is recognized within the entire organization.

• Behavioral Competencies
  • Collaborative working
  • Problem solving and decision making
  • Attention to Detail
  • Execution Excellence
  • Client (Internal) Centricity
  • Effective Communication

Deliver

No.	Performance Parameter	Measure
1.	Process	No. of cases resolved per day, compliance to process and quality standards, meeting process level SLAs, Pulse score, Customer feedback
2.	Self- Management	Productivity, efficiency, absenteeism, Training Hours, No of technical training completed

1. Support process by managing transactions as per required quality standards.
1. Fielding all incoming help requests from clients via telephone, chat and/or emails in a courteous manner
2. Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue
3. Record, track, and document all queries received, problem-solving steps taken and totally successful and unsuccessful resolutions
4. Follow standard processes and procedures to resolve all client queries
5. Resolve client queries as per the SLA’s defined in the contract
6. Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients
7. Identify and learn appropriate product details to facilitate better client interaction and troubleshooting
8. Document and analyze call logs to spot most occurring trends to prevent future problems
9. Maintain and update self-help documents for customers to speedup resolution time
10. Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution
11. Ensure all domain information and disclosures are given to clients before and after the call/chat/email requests
12. Avoids legal challenges by complying with service agreements

1. Deliver excellent customer service through effective diagnosis and troubleshooting of client queries.
1. Provide domain support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions. Assist clients with navigating around domain portal menus and facilitate better understanding of domain features
2. Troubleshoot all client queries in a user-friendly, courteous and professional manner
3. Maintain logs and records of all customer queries as per the standard procedures and guidelines
4. Accurately process and record all incoming calls and email using the designated tracking software
5. Offer alternative solutions to clients (where appropriate) with the objective of retaining customers’ and clients’ business
6. Organize ideas and effectively communicate oral messages appropriate to listeners and situations
7. Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs

1. Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client
1. Undertake domain training to stay current with domain/service features, changes and updates
2. Enroll in domain specific and any other training per client requirements/recommendations
3. Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
4. Update job knowledge by participating in self-learning opportunities and managing stakeholders

• Education: Bachelor’s degree
• Past experience: US Health and Welfare domain

HWS (Empl Helpdesk))

• Functional Competencies/ Skill
• Process Knowledge – Knowledge of assigned process, tools and systems – Foundation to Competent

• Behavioral Competencies
• Collaborative working
• Problem solving and decision making
• Attention to Detail
• Execution Excellence
• Client (Internal) Centricity
• Effective Communication