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Home Saudi Arabia Office Manager & Business Support

Office Manager & Business Support

Full time at a Laimoon Verified Company in Saudi Arabia
Posted on July 3, 2024

Job details

Share this:LinkedIn WhatsApp Email X FacebookWe support our multinational pharmaceutical client searching for an Office Manager & Business Support vacancy in Riyadh, KSA. This role will provide administrative support to the Country Manager and KSA team and maintain a proactive approach to office management to ensure the continuity of an attractive working environment.At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within 5 working days at the earliest. If you don t hear from us, please consider your application unsuccessful.ResponsibilitiesOffice management• Facilities management• Procurement and maintenance of IT equipment for employees• Procurement of office supplies and equipment for employees• Management of meeting rooms and booking system• Office health and safety• Management of office supplies• Management of office renewals (license, establishment card, lease business cards• Support with Team building events: Christmas, Iftar etc.• Management of field contracts• Responsible for arranging gifts for birthdays, sickness, celebrations, etc.Business Support• Manage a complex calendar and travel schedule• Organized and analytical, must possess strong business judgment and communication skills• Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests• Liaise with other teams and affiliates within the company• Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities• Requires occasional travel and on-site support for large-scale meetings• Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings• Review and summarize monthly reports• Manages travel and expenses for GM• Coordinate weekly Leadership Team meetings• HR supportQualifications• The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality• Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes• The Office Manager & Business Support should have proven experience working as an Executive Assistant supporting senior-level executives• The pharmaceutical industry experiences an advantage• Maintains a high level of confidentiality• Expert-level written and verbal communication skills• Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts• Proofreading skills with attention to detail• Strong decision-making ability• Outstanding organizational, prioritization, and time management skills• Good common sense, interpersonal skills, accuracy, and initiative• Track record in building strong, effective working relationships• Ability to work individually and with a team, as needed• Experience scheduling domestic and international travel arrangements• Ability to work under general direction on multiple tasks with demanding timelines and competing priorities• Proficient in Microsoft Word, Excel, and PowerPoint• HR experience is an advantage• Be highly analytical and demonstrate excellent problem-solving skills• Have excellent verbal and written communication skills• Results-oriented, possessing a sense of urgency, and flawless in executionDNA consultant in charge of this requisition:Agnieszka BednarzCEEMEA Senior Research ConsultantBack to listingsDesired Candidate ProfileEducation:Any Graduation()Gender:nmNationality:Any Nationality

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